Administrative Coordinator; Events & HR

Position: Administrative Coordinator (Events & HR Support)
Job Title:

Administrative Coordinator (Events & HR Support) | Fairfax VA | Hybrid 3 Days On-Site 2 Days Remote | $24-$31/hr

Job Description

The Administrative Coordinator (Events & HR Support) plans and delivers internal and external events while providing comprehensive administrative and human resources support. This role coordinates logistics for meetings, trainings, and engagement activities, assists with onboarding and HR processes, and ensures smooth day-to-day administrative operations. The position suits a highly organized professional who enjoys managing details, working cross-functionally, and supporting both people and processes in a fast-paced environment.

Responsibilities

+ Plan, coordinate, and execute internal and external events, including meetings, trainings, employee engagement activities, and client events.

+ Manage all event logistics, such as venue selection, catering arrangements, travel coordination, and preparation of event materials.

+ Serve as the primary point of contact for vendors and event stakeholders, ensuring clear communication and timely follow-up.

+ Track event budgets, process invoices, and manage related expenses in an accurate and timely manner.

+ Coordinate event communications, including invitations, reminders, and attendee tracking, to ensure strong participation.

+ Support on-site event execution, troubleshoot issues, and ensure a seamless experience for attendees and stakeholders.

+ Assist with onboarding and offboarding processes by coordinating new hire paperwork, system setup, and orientation scheduling.

+ Maintain accurate and up-to-date employee records while ensuring compliance with company policies and confidentiality standards.

+ Support benefits administration, PTO tracking, and preparation and maintenance of HR documentation.

+ Coordinate interviews and assist with recruiting logistics, including scheduling and communication with candidates.

+ Prepare HR reports, metrics, and audits as requested, ensuring data accuracy and timely delivery.

+ Respond to general employee inquiries related to HR processes and policies in a professional and helpful manner.

+ Maintain calendars, schedule meetings, and coordinate cross-functional activities for teams and leadership.

+ Manage office operations, including supplies and vendor relationships, as needed to support a well-functioning workplace.

+ Assist leadership with ad hoc administrative and operational tasks, providing reliable support and follow-through.

Essential Skills

+ 2+ years of administrative experience in an office, HR, or event coordination environment.

+

Experience with onboarding and offboarding processes, including handling new hire paperwork and system setup.

+ Background in administrative, HR support, or event coordination roles.

+ Strong organizational and time management skills with the ability to prioritize tasks and manage multiple deadlines.

+ Demonstrated experience coordinating events or managing logistics.

+ Basic knowledge of HR processes, including onboarding, compliance, and maintenance of employee records.

+ Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.

+ Excellent written and verbal communication skills with strong interpersonal abilities.

+ Ability to handle sensitive and confidential information with discretion and professionalism.

Additional

Skills & Qualifications

+ Experience supporting both internal and external stakeholders in a professional services or corporate environment.

+ Comfort working in a fast-paced setting with shifting priorities and multiple concurrent projects.

+ Proactive approach to problem-solving and continuous improvement in administrative and HR processes.

+ Strong attention to detail and accuracy in documentation, reporting, and record-keeping.

Work Environment

This role operates in a professional office environment with a focus on both administrative and event-related activities. The Administrative Coordinator regularly uses Microsoft Office Suite, including Outlook for scheduling and communications, Excel for tracking budgets and HR metrics, Word for documentation, and Teams for virtual meetings and collaboration. The position involves frequent coordination with internal teams, leadership, vendors, and event stakeholders, as well as occasional on-site event support that may require flexibility in hours around key events or activities.

The work setting emphasizes confidentiality, organization, and clear communication while supporting a collaborative and service-oriented culture.

Job Type & Location

This is a Contract to Hire position based out of Fairfax, VA.

Pay and Benefits

The pay range for this position is $24.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision  -…