FSD Human Resources Administrator - Fairfax, VA

Summary

Assists Human Resources Manager with various Human Resources administrative functions and performs administrative duties related to the operations of the branch or office.

• Answer phone and redirect calls in a timely manner.
• Manage office by ordering supplies, sorting mail, stocking office materials, and greeting all office guests.
• Schedule and organize appointments.
• Complete daily office opening and closing procedures, including tidiness of the branch kitchen and conference rooms.
• Complete monthly reports and send out monthly birthday cards to field personnel.
• Create and enter new employee personnel information into the HRIS.
• Participate in company Quality Assurance initiatives, including record keeping, training and auditing.
• Examine employee files to answer inquiries and provide information to authorized persons; assist with maintenance of uniform room cleanliness and inventory.
• Perform other clerical duties as needed, such as filing, photocopying and collating.
• Prepare weekly (ISOT) Initial Security Officer Training books and orientation folders for classes.
• Correspond with Marketing Department to provide client and officer updates, awards, birthdays, training schedules (etc.) to be included in the Walden Report.
• Assist with recordkeeping related to employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, and termination date and reason.
• Assist with administering pre‑employment tests, drug screens, background checks and uniform ordering.
• Assist with updating employee files, documenting personnel actions, and providing information for payroll and other uses.
• Assist with verification of employment requests for employees.
• Assist with coordinating and scheduling new hires to attend (ISOT) Initial Security Officer Training classes.
• Assist with uniform assignments, exchanges, or reimbursements.

This job has no supervisory responsibilities.

• Customer Service – Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; answers requests for service and assistance; meets commitments.
• Interpersonal Skills – Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and tries new things.
• Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.
• Written Communication – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; reads and interprets written information.
• Teamwork – Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; builds morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
• Diversity – Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment‑free environment.
• Ethics – Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
• Judgment – Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision‑making process; makes timely decisions.
• Motivation – Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence.
• Planning/Organizing – Prioritizes and plans work activities; uses…