Executive Assistant

Executive Assistant

Job :

Location:

Fairfax, VA

Classification:
Admin Office Specialist 3

Job Category:
Classified Staff

Department:
Honors College

Job Type: Full-Time

Work Schedule:

Full-time (1.0 FTE, 40 hrs/wk)

Workplace Type:
On Site Required

Sponsorship Eligibility:
Not eligible for visa sponsorship

Pay Band: 03

Salary:
Salary commensurate with education and experience

Criminal Background Check:
Yes

The Honors College provides challenge and support for George Mason University's most highly motivated undergraduates of every background and interest. In collaboration with every unit at the university, the Honors College facilitates student access to the most exceptional opportunities for academic achievement, professional development, and public service that the university and the region have to offer.

The George Mason University Honors College Executive Assistant is responsible for coordinating a broad range of activities and facilitating communication among members of the Honors College office faculty and staff. The Executive Assistant also facilitates communication between the Honors College office and other units on campus and with community members and partners. A primary responsibility is managing the Dean's calendar, as well as scheduling committees and boards of the Honors College.

Other administrative duties include serving as the Search Committee Coordinator and HR Liaison, managing the Foundation Account and providing Advancement support for the Dean.

• Maintain the Dean's calendar, ensuring timely scheduling of meetings with direct and indirect reports, committees, advisory boards, executive committees, student meetings, university-level committees, and meetings called by the President and Provost.
• Provide scheduling support for Honors College staff, group, and committee meetings, coordinating multiple calendars and communicating via Outlook, Teams, and Zoom.
• Act as HR Liaison and Search Committee Coordinator: communicate with the Provost's Office Personnel team for classification and pay; post jobs; schedule interviews; arrange travel; reserve spaces and equipment; submit hiring proposals; notify candidates; onboard new hires with badges, supplies, and access.
• Advancement & Foundation tasks: schedule and track meetings with external partners, alumni, donors, and community members; coordinate logistics (space, food, reservations); assist with online communication; submit vouchers for payments, reimbursements, awards, and scholarships; track donations; maintain donor correspondence spreadsheet; prepare mailing labels for handwritten thank-you notes.
• Serve as backup Office Administrator and perform related duties as assigned.

• High school diploma or equivalent.
• Experience with office procedures and current technology, including MS Teams, MS Office, email, and web-based applications.
• Ability to work independently, make judgment, prioritize, and manage multiple priorities.
• Extensive knowledge of office procedures and technology necessary to carry out the duties of the position.
• Demonstrated ability to work independently and with a team.
• Excellent customer service, organizational, and communication skills.

• Bachelor's degree in a related field or equivalent combination of education and experience.
• Experience managing day-to-day priorities for someone with a complex schedule.
• Experience with complex calendar coordination across multiple stakeholders.
• Experience performing a wide variety of complex duties in a higher education setting.
• Knowledge of administrative tasks specific to higher education.