Executive Assistant

Executive Assistant

The Executive Assistant provides high-level administrative support to the CEO, and other senior leaders. This role manages complex calendars, coordinates domestic and international travel, prepares executive-level documents and presentations, and supports key meetings and events. The position requires exceptional organization, discretion, and communication skills to help the leadership team operate efficiently in a fast-paced, growing company.

Responsibilities

• Provide executive-level administrative support to CEO, and other senior leaders as assigned.
• Partner with the executive team to manage daily scheduling of appointments and meetings, adjusting plans as priorities and schedules change.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Manage executive calendars by scheduling and organizing meetings, conferences, and other events, ensuring appropriate preparation and follow-up.
• Collaborate with leaders, departments, and team members to support cross-functional initiatives and ensure smooth communication.
• Prepare agendas, reports, presentations, and other documents in Word, Excel, and PowerPoint in support of the executive leadership team.
• Prepare, track, and submit expense reports accurately and in a timely manner.
• Continuously refine and improve administrative processes to optimize daily operations for the C-suite team.
• Work closely with IT to resolve administrative technology and security issues affecting executives.
• Answer and respond to phone calls and email messages, and relay messages and information promptly and accurately to executives.
• Maintain and protect confidential and sensitive information at all times.
• Compose and prepare letters and routine correspondence for the President's review, authorization, or signature.
• Assist with special projects and alternative duties as assigned, including providing support to other departments or executives as needed.
• Support occasional off-site meetings, events, or travel as required.

Essential Skills

• At least 5 years of experience providing administrative support to executives and/or C-suite leadership.
• Proven experience with calendar management, including complex scheduling and coordination.
• Demonstrated experience coordinating domestic and international travel and preparing detailed itineraries.
• Experience preparing and submitting expense reports.
• Strong organizational, time management, and multitasking skills with the ability to prioritize competing demands.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with a high degree of discretion and professionalism.
• Ability to work independently and adapt effectively in a fast-paced environment.
• Strong customer service orientation and professional demeanor when interacting with internal and external stakeholders.
• Experience supporting executives with event coordination and logistics.

Additional Skills & Qualifications

• Experience providing executive support in a growing or dynamic organization.
• Ability to build strong working relationships with leaders, departments, and team members.
• Proactive approach to improving processes and anticipating executive needs.
• Comfort working closely with IT teams to address administrative technology and security needs.

Work Environment

This is an onsite role, Monday through Friday, from 8:00 a.m. to 5:00 p.m. The position supports a fast-growing company where priorities can shift quickly, requiring flexibility and responsiveness. You will work closely with senior leadership and cross-functional teams in a professional office environment that relies heavily on Microsoft Outlook, Word, Excel, and PowerPoint for daily operations, as well as standard office and communication technologies.

Occasional off-site meetings, events, or travel may be required to support executive and team needs.

Job Type & Location

This is a Contract to Hire position based out of Fairfax, VA.

Pay and Benefits

The pay range for this position is $100000.00 - $120000.00/hr eligibility…