Part-Time Administrative Assistant

Part-Time Administrative Assistant

The Administrative Assistant for Auxiliary and Business Services is a part-time position, typically 20-29 hours per week, providing support for the Office Manager and department staff. The Part-Time Administrative Assistant will be responsible for a variety of clerical and technical tasks that ensure efficient day-to-day operations within the department.

The role requires excellent organizational skills, attention to detail, and a strong customer service orientation. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Responsibilities include assisting the Office Manager in processing, tracking, and updating applications submitted by external vendors seeking approved caterer status with George Mason University; helping maintain and update the Approved Caterers database regularly; communicating with external vendors to collect required documentation or follow up on updates, as directed by the Office Manager; serving as a backup HR Liaison under the guidance of the Office Manager;

coordinating logistics for search committees; assisting with initiating and tracking EPAFs for various employment types; monitoring expiration dates for contractor EPAFs and supporting the Office Manager in maintaining accurate HR records; monitoring and assisting with IT help desk tickets; managing calendars, scheduling meetings, and coordinating appointments; preparing meeting agendas, supporting documents, and materials in advance; confirming meeting logistics; attending meetings in absence of the Office Manager, taking notes, distributing minutes, and tracking follow-up items;

helping maintain a safe and efficient office environment; supporting travel arrangements for staff; assisting with internal projects or committee work; handling vending machine refunds and submitting related maintenance requests; tracking and following up on work orders for facilities maintenance or departmental support; and performing other administrative duties as assigned by the Office Manager.

Required qualifications include an associate's degree in a related field or the equivalent combination of education and experience; at least two years of experience providing administrative or office support, particularly in a university or similar setting; demonstrated experience supporting executive-level scheduling, supply and facilities requests, and basic office operations; familiarity with HR processes and the ability to handle sensitive information discreetly;

proficiency in Microsoft Office 365; strong communication skills with the ability to interact professionally across departments; and excellent time management skills and the ability to work independently under the direction of the Office Manager.

Preferred qualifications include a bachelor's degree in business administration, public administration, or human resources; experience supporting HR and financial processes in a higher education environment; advanced experience with Office 365 and university systems; and a team-oriented attitude with a strong interest in supporting office operations, staff, faculty, and students.

Instructions to applicants:
For full consideration, applicants must apply for Part-Time Administrative Assistant at . Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.