Administrative Assistant IV - Reimbursement Specialist

Job Announcement

This position is assigned to support revenue and reimbursement billing, collection, tracking, and reporting for $33 million in client and third-party fee revenues for the community services board as a member of the central reimbursement unit. Under the general supervision and direction of the Financial Analyst II, the employee develops procedures to meet reimbursement requirements for all delinquent accounts, debt set‑off, and write‑off processes.

Duties include posting client and insurance payments to client accounts; developing, testing, and implementing changes to automated systems that support billing processes; creating, running, and analyzing reports in the automated billing/management information system; providing oversight and training to other staff involved in collections on client accounts; assisting in the development of the annual budget and ongoing revenue monitoring and projections;

and developing procedures designed to maximize revenues within the scope of services provided and benefits available.

general administration, behavioral health/medical care, fiscal management, reports, financial, or accounting

Administrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.

• Reviews and approves disbursement forms
• Recommends changes to agency/work unit administrative policies, procedures and methods
• Uses existing spreadsheets and databases to interpret and organize resource information
• Provides customized reports to analysts or others in the unit

• Approves and authorizes accounts through corporate system
• Monitors external accounts and resolves discrepancies
• Reviews and reconciles status reports

• Supervises staff performing clerical accounting duties at the Assistant II and III levels
• Resolves problems by performing qualitative review of individual cases
• Enters data into corporate accounting systems and reconciles a wide variety of accounts receivable/payable

• Performs petty cash custodial duties
• Audits clerical accounting procedures in other agencies

• Researches and recommends equipment/vendors and prices
• Determines substitutes for supplies and low value equipment
• Verifies the accuracy of and updates the department equipment and/or fixed asset inventory
• Authorizes requests for goods and services in corporate system
• Monitors contract compliance (e.g., expirations, payment terms, costs)
• May act as procurement card manager

• Manages supervisor's calendar which may require negotiating time and place
• Researches and negotiates with hotels, etc. for best logistical arrangements for rooms
• Makes complex scheduling arrangements involving multiple parties and informing all relevant parties
• Independently makes and cancels meetings depending on the subject and attendees
• Determines what confidential information can be disseminated and to whom
• Arranges for special room or equipment needs and/or multiple locations & individuals
• Coordinates domestic and foreign travel arrangements for executive/work unit head, unit personnel, and visitors
• Participates in the planning and coordination of national and international meetings

• Independently composes original correspondence for the executive/work unit head's review and signature
• Coordinates data collection and provides information to others including the executive/work unit head
• Explains policies of the functional area (e.g., purchasing, travel, and leave)

• Performs/supervises several administrative functions (e.g., records management, reception)
• Manages a small work unit
• Analyzes short‑term administrative needs of the unit
• Notifies relevant individuals of work progress and inquires as to its status

• Develops filing systems (paper and/or electronic)
• Develops internal mailing processes and procedures
• Prepares non‑routine responses to correspondence
• May supervise general administrative functions