Administrative Assistant IV - Reimbursement Specialist

This position supports revenue and reimbursement billing, collection, tracking, and reporting for $33 million in client and third‑party fee revenues. The role is part of the central reimbursement unit and reports to the Financial Analyst II.

General administration, behavioral health/medical care, fiscal management, reports, financial or accounting.

Develop procedures and testing for automated billing systems; post client and insurance payments; create, run, and analyze billing reports; oversee and train staff on collections; assist with budget development and revenue projections; maximize revenue within scope of services; handle delinquent accounts, debt set‑off, and write‑off processes.

• Reviews and approves disbursement forms;
• Recommends changes to agency/work unit administrative policies, procedures and methods;
• Uses existing spreadsheets and databases to interpret and organize resource information;
• Provides customized reports to analysts or others in the unit.

• Approves and authorizes accounts through corporate system;
• Monitors external accounts and resolves discrepancies;
• Reviews and reconciles status reports.

• Supervises staff performing clerical accounting duties at the Asst. II and III levels;
• Resolves problems by performing qualitative review of individual cases;
• Enters data into corporate accounting systems and reconciles a wide variety of accounts receivable/payable.

• Researches and recommends equipment vendors and prices;
• Determines substitutes for supplies and low value equipment;
• Verifies the accuracy of and updates the department equipment and/or fixed asset inventory;
• Authorizes requests for goods and services in corporate system;
• Monitors contract compliance (e.g., expirations, payment terms, costs);
• May act as procurement card manager.

• Manages supervisor’s calendar and negotiates time and place;
• Researches and negotiates with hotels for best logistical arrangements;
• Makes complex scheduling arrangements involving multiple parties and informs all relevant parties;
• Independently makes and cancels meetings based on subject and attendees;
• Determines what confidential information can be disseminated and to whom;
• Arranges for special room or equipment needs and/or multiple locations and individuals;
• Coordinates domestic and foreign travel arrangements for unit personnel and visitors;
• Participates in planning and coordination of national and international meetings.

• Independently composes original correspondence for executive/work unit head’s review and signature;
• Coordinates data collection and provides information to others including executive/work unit head;
• Explains policies of the functional area.

• Performs/supervises several administrative functions (e.g., records management, reception);
• Manages a small work unit;
• Analyzes short‑term administrative needs of the unit;
• Notifies relevant individuals of work progress and inquires as to its status.

• Develops filing systems (paper and/or electronic);
• Develops internal mailing processes and procedures;
• Prepares non‑routine responses to correspondence;
• May supervise general administrative functions.

• Oversees or resolves non‑routine/difficult situations based on knowledge and interpretation of established policies & procedures;
• Interprets county rules & regulations to employees, management, and the public using discretion as to proper application.

• Develops macros;
• Serves as unit expert or lead over other clerical/administrative positions.

• Develops macros;
• Creates and maintains databases;
• Generates unique reports;
• Creates complex spreadsheets for work unit;
• Diagnoses and resolves simple software/hardware problems;
• Maintains Web pages;
• Designs and lays out publications using specialized software packages;
• May supervise.

• Prepares routine reports and statistics based on information compiled from various sources;
• Determines report format and elements.

• Prepares and/or supervises preparation of complex payroll (e.g.,…