Records Management Specialist

Department:
Library

Classification:
Library Specialist 3

Job Category:
Classified Staff

Job Type: Full-Time

Work Schedule:

Full-time (1.0 FTE, 40 hrs/wk)

Location:

Fairfax, VA

Workplace Type:
Hybrid Eligible, up to 2 telework days

Sponsorship Eligibility:
Not eligible for visa sponsorship

Pay Band: 05

Salary:
The anticipated hiring range for this position is $55,000 to $65,000.

George Mason University provides salary ranges representing a good faith estimate of the compensation the university reasonably expects to offer for this position. The salary for a selected candidate will be determined based on factors such as - but not limited to - qualifications of the individual, internal equity, and alignment with the university's approved pay structures.

At George Mason University, base salary is one component of a comprehensive total rewards package that includes competitive health and wellness benefits, retirement contributions, generous leave, tuition benefits for employees, and the opportunity to contribute to the mission of Virginia's largest and most diverse public research university.

Criminal Background Check:
Yes

Motor Vehicle Records Check:
Yes

About the Department:

The University Libraries foster innovation, creativity, and imagination by facilitating and preserving access to scholarship and information, providing expert consultation in the research process, and actively teaching the effective and critical use of information. Within the Office of the Dean of Libraries and University Librarian, the Administrative Services division, led by the Associate Dean for Administration, advances the University Libraries' goals and plan by fulfilling a broad range of administrative functions for the University Libraries (on the Fairfax, Mason Square, and Science & Technology campuses), including: direction for and support of a holistic human resources program;

oversight and coordination of the Libraries' budgets (E&G, grants and Foundation); execution of fiscal and related business management services; management of facilities-related activities; coordination of communications, grants, and marketing programs; and overseeing the planning and management of the University Records Management program. All work is aligned with advancing the University Libraries' goals and plans.

About the Position:

The Records Management Specialist performs specialized and complex duties to support the University Records Management program, including knowledge and application of Commonwealth of Virginia records laws and regulations in physical and electronic format. Works with academic faculty, University administration, and University staff encompassing all offices across all campuses in order to support operational efficiencies. In collaboration with the University Records Officer (URO) and in support of university compliance, provides records organization, retention, storage, and disposition, and ensures compliance with State and Federal regulatory, and University policy standards.

The Specialist works collaboratively with university departments and offices to maintain efficient, secure, and sustainable records practices that promote transparency.

Performs tasks including appraising, processing, and assigning retention schedules to records for incoming and existing analog and electronic materials; assists with managing the University Records Center; preparing and completing records destruction with a third-party vendor; collaborating with a third-party offsite storage vendor for scheduling record pick-ups and deliveries and assisting with entering information into their records management system; collaborating with a third party remediation vendor for scheduling record pick-ups and deliveries;

and planning and implementing records management training and outreach across the university. Hires, trains, and manages the workload of students and wage workers in warehouse management work, including assisting with tracking and reviewing inventory, entering record information into the records management system (Infolinx), and picking up and delivering boxes to offices across the Fairfax campus. Participates in committees, task forces, and/or work groups as required to share knowledge, develop best practices, and advance the work of the libraries.

Responsibilities:

Records Management (analog and electronic)

* Implements and maintains records retention, access, and disposition schedules by applying knowledge of the Virginia Public Records Act, the Library of Virginia's retention and disposition schedules, and in compliance with University Policy 1102:
Records Management;

* Oversees the secure transfer, storage, and destruction of analog and electronic records, ensuring proper documentation of all activities;

* Interprets and follows general and specific national and international standards, principles, and best practices in records management for both analog and electronic records regulations and standards established by George Mason University, the Commonwealth of…