Legal Records Clerk
Listed on 2026-07-06
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Administrative/Clerical
This listing closes on 7/10/2026 at 11:59 PM Eastern Time (US & Canada).
Employer
Fairfax County
Salary
$45,255.39 - $75,424.96 Annually
Location
JENNINGS BUILDING, 4110 CHAIN BRIDGE RD, FAIRFAX (FJ16), VA
Job Type
FT Hourly W BN
Job Number
26-00977
Department
Circuit Court & Records
Opening Date
07/04/2026
Closing Date
7/10/2026 at 11:59 PM Eastern Time (US & Canada)
Pay Grade S15 Posting Type Open to General Public
- Description
- Benefits
- Questions
This position performs a wide variety of complex, legal and technical processes and is responsible for a variety of duties in processing a civil and domestic law case from, initiation to completion. These tasks may include processing domestic and civil: law orders, divorce decrees, income deduction orders, pleadings, legal name changes, juvenile appeals, concealed weapon permits, adoptions, civil litigation exhibits, case dismissals and rule to show cause orders.
Works under the supervision of the Civil Case Processing supervisor.
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
- Receives and reviews documents to ensure completeness for filing and recording;
- Prepares and processes legal documents;
- Enters and updates case information in the case management system;
- Scans and indexes documents in the case management system;
- Calculates and collects fines, court costs, and restitution;
- Notifies defendants of court fines, fees, and restitution balances and payment options;
- Reconciles daily receipts, identifies discrepancies and makes corrections;
- Assists customers by phone, and in person with miscellaneous inquiries;
- Maintains, stores, and ensures accessibility of case files;
- Assists the public requesting to review, and/or obtain copies of case files;
- Prepares and monitors Court dockets;
- Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.
Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
- Knowledge of standard administrative procedures, practices, and equipment;
- Knowledge of common legal terminology, documents and procedures;
- Ability of comprehend applicable Virginia Code sections and laws;
- Ability to process a considerable volume of record work in an accurate and timely manner;
- Ability to perform data entry, scanning, indexing and retrieval with computer information systems;
- Ability to communicate courteously and effectively, both verbally and in writing;
- Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.
MINIMUM QUALIFICATIONS: Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to") High school graduation;
Plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment. NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer. PREFERRED QUALIFICATIONS:
- Two or more years of court and/or legal experience.
- Two or more years of experience in providing front-line customer services.
- Excellent attention to detail and organizational skills.
- Experience working in a team environment.
- Two or more years of experience performing data entry.
- Cashiering experience.
- Experience digitizing records and using scanning equipment.
- Ability to exercise tact, discretion, initiative, creativity, and independent judgment.
- Experience in the use of Microsoft Office computer software, especially Word, Excel, and Outlook.
Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home including Spanish, Asian/Pacific Islander, Indo-European, and many others . We encourage candidates who are bilingual in English and another language to apply for this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political…
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