Office Services Supervisor: P&P District Fairfax #P2938

Position: Office Services Supervisor: P&P District #29 Fairfax #P2938
Title:

Office Services Supervisor: P&P District #29 Fairfax #P2938

State Role

Title:

Admin and Office Spec III

Hiring Range: $46,852.00 - $65,938.00

Pay Band: 3

Agency:
Dept of Corr - Central Admin

Location:

Fairfax P&P

Agency Website:(Use the "Apply for this Job" box below)..gov

Recruitment Type:
Agency Employee Only - A

Job Duties

Provides supervision, guidance, and training for clerical staff in a probation & parole district office. Assists the district with management of probationer's data and filing records. Assists in communication with probationers, court, public and other agencies. Supports the District in its mission of enhancing public safety and providing effective supervision to the adult probationers and for preparing comprehensive background reports for the courts and the Department of Corrections.

Coordinates the provision of support services for the district office and the management of inmates' data and preparation of reports and correspondence. Provides office/administrative support while demonstrating excellent customer service skills. Provides support to the Probation & Parole staff by taking care of reports and correspondence, opening court cases. Serves as the Human Resource liaison as well as performing fiscal procurement and monthly reconciliation duties.

Minimum Qualifications

Working knowledge of computers with competency in Microsoft Office applications.

Working knowledge of management/supervisory principles and practices; administrative and clerical procedures; knowledge of general office procedures and equipment; knowledge of business English; mathematics;
Demonstrated ability to prioritize workloads. Skilled in the use of Office equipment operation, including computer and database equipment. Proficiency in Gmail and Microsoft Office, typing, accounting, and bookkeeping. Demonstrated ability to interact with diverse groups and display strong interpersonal communication:
Demonstrated ability to supervise staff; prioritize and organize the work of others;
Demonstrated ability to compose correspondence and prepare reports;
Demonstrated ability to create forms; interpret, explain, and apply a variety of policies, rules, regulations, and standards. Previous experience supervising others in an office environment.

Additional Considerations

Experience with troubleshooting information technology systems, managing a state issued Pcard, and working knowledge of eVA, VAPS, LAS, and FAACS.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

If selected as a finalist with the Virginia Department of Corrections (VADOC), candidates can expect the following:

Background Investigation Requirements:
All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements:
Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver's License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements :
Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia's Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences:
Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy…