Executive Personal Assistant

Brief Description

SABG is hiring an Executive Personal Assistant to support the CEO and President in its Fairfax, Virginia office. This role provides full-time, high-level support to senior leadership while helping drive efficient day‑to‑day operations.

Executive Personal Assistant

Fairfax, VA

• Manage complex calendars for the CEO and President, including prioritizing internal leadership meetings, client engagements, and deadlines. Anticipate scheduling conflicts and ensure alignment with business priorities.
• Serve as a key point of contact for internal staff, government clients, and external partners. Screen and prioritize communications, draft and edit correspondence, and ensure executives are well‑prepared with relevant context and materials.
• Prepare agendas, briefings, and slide decks for internal meetings, client calls, and leadership reviews. Capture action items and track follow‑ups.
• Coordinate travel, including trips to client sites, federal agencies, and industry events. Prepare itineraries with contingency planning and ensure compliance with company travel policies and federal guidelines where applicable.
• Maintain strict confidentiality when handling executive communications, contract‑related information, financial data, and potentially sensitive government‑related materials.
• Prepare and reconcile expense reports in accordance with company policies and government contracting requirements (e.g., audit readiness, allowable costs). Maintain organized records for reporting and compliance purposes.
• Support day‑to‑day office operations, vendor coordination, and internal logistics.
• Provide personal assistance to the CEO and President, such as scheduling appointments or handling personal logistics, depending on the needs of leadership.

This position has no supervisory responsibilities.

Candidates must have demonstrated experience providing high‑level administrative support to senior executives, including managing complex calendars, coordinating travel, and preparing executive communications and materials. The ideal candidate will possess strong organizational, communication, and problem‑solving skills, with the ability to prioritize competing demands in a fast‑paced environment. Experience working within the government contracting industry is preferred, along with knowledge of expense reporting and compliance requirements.

The role requires exceptional professionalism and the ability to handle sensitive information with a high degree of confidentiality, as well as the flexibility to provide personal support to executive leadership.

• Bachelor’s Degree in Business Administration, Communications, Management or Organization Leadership or a related field.
• 5+ years of experience providing executive‑level administrative support, preferably supporting C‑suite leadership (CEO, President, or equivalent).
• Prior experience in a government contracting or federal‑facing environment strongly preferred.
• Demonstrated experience managing complex calendars, coordinating travel, and supporting senior executives in a fast‑paced, deadline‑driven environment.
• Strong written and verbal communication skills, with experience drafting and editing executive correspondence and presentations.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Teams).
• Ability to work independently, exercise sound judgment, and proactively anticipate executive needs.

• Skilled in operating a personal computer and standard office equipment.
• Proficiency in a variety of computer software applications in word processing, spreadsheets, presentations, (MS Office: Word, Excel, Outlook, PowerPoint).

• Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem‑solving situations; and uses reason even when dealing with emotional topics.
• Written Communication – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet…