Potomac Program Assistant

Potomac Program Assistant

Special Olympics Virginia - Fairfax, VA

Reports to: Director of Sports and Competition

Status: Non-Exempt

Special Olympics Virginia is seeking a Potomac Program Assistant to provide administrative and logistical support to the Potomac Region Director and North Unified Champion Schools (UCS) Director. This role is essential to the smooth operation of programs and events across the North region of Virginia, and also provides general office support for our Fairfax location.

Program Support

• Coordinate region and UCS competition logistics, including registration, communication, data entry, uniform/shirt orders, equipment, and on-site venue operations
• Recruit, communicate with, and train community volunteer groups
• Support professional development events for local programs and schools - securing facilities and food, handling registration and communication, and creating presentations
• Inventory and organize event equipment and materials
• Assist with athlete and volunteer enrollment and eligibility processing
• Manage data and reporting for cal programs and UCS

Administrative Support

• Respond to and follow up on inquiries
• Welcome and receive office visitors
• Prepare outgoing mail and manage post office runs as needed
• Sort, open, and distribute incoming mail and correspondence
• Ensure proper operation of office equipment and coordinate building maintenance
• Track and order office supplies
• Perform general clerical duties (copying, faxing, mailing, filing)
• Maintain electronic files and CRM records
• Recruit and supervise program interns and volunteer groups during office hours
• Handle bank deposits and related paperwork; prepare financial mailings to the Richmond office
• Process invoice payments as appropriate
• Perform other duties as assigned

• Strong organizational and multitasking skills
• Comfort with data entry, CRM systems, and general office software
• Excellent communication skills for working with volunteers, schools, and community partners
• Ability to manage logistics for events and competitions
• A team player who thrives in a mission-driven environment