Research Admin Coordinator

Overview

Are you looking for a career and not just a job in the Medical field? Virginia Cancer Specialists, an affiliate of McKesson Specialty Health and US Oncology, a leader in Cancer care, is seeking a Full Time Research Administrative Coordinator for our Fairfax office.

GREAT BENEFITS INCLUDE:
Medical, Dental, Vision, Paid Holidays, and 401(k).

SCOPE:
Under minimal supervision, performs duties to provide administrative and organizational support for the Research office including creating and maintaining correspondence, filing, preparing various reports, and project management. Coordinates facilities and office management functions including mail, switchboard and payroll. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.

• Interacts with Research Sponsors, site personnel, IRBs, and other research entities regarding regulatory and research study‑related issues.
• Coordinates administrative support for the Research Office including switchboard, mailroom, and payroll processing.
• Coordinates facilities needs for the office including furniture/fixtures/equipment, communications systems and space planning. Maintains inventories of office supplies including stationary and forms.
• Ensures maintenance of office equipment and troubleshoots problems with vendors as needed. Answers telephones, takes accurate messages, and screens and directs calls in a professional manner.
• Coordinates and schedules meetings and appointments as necessary. Prepares materials needed by the Department for meetings, correspondence, appointments, phone calls, etc.
• Prepares department correspondence and designs, implements, and updates forms for use within the office by applying knowledge of software applications.
• Maintains files in an organized and accessible manner including updating information, purging files on a regular basis, and creating new filing systems as needed.
• Maintains department personnel records in a confidential manner in accordance with all company policies and procedures.
• Coordinates research medical records maintenance and ensures data is handled in accordance with department processes and procedures. Communicates with all levels of management on information relating to projects and other requests.
• Acts as a liaison between management and other staff. May oversee the daily activities of department administrative support staff.

• High School diploma or equivalent and minimum seven years secretarial and/or office administration experience required.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires occasional lifting of up to 40 pounds. Requires eye‑hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment.

Requires hearing and vision corrected to normal range.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment and involves frequent contact with management and staff.

Join us at Virginia Cancer Specialists, where meeting and exceeding the needs of our patients is our primary goal! The US Oncology Network is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.