Administrative Associate

Department: Costello College of Business

Classification: Admin Office Specialist 3

Job Category:Classified Staff

Job Type:Full-Time

Work Schedule:Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type:On Site Required

Sponsorship Eligibility:Not eligible for visa sponsorship

Pay Band:03

Salary:Salary commensurate with education and experience

Criminal Background Check:Yes

The Donald G. Costello College of Business at George Mason University is one of the largest business schools in Virginia, and is located near Washington, D.C., in Arlington and Fairfax, and at George Mason’s global campus in Incheon, South Korea. The college’s AACSB-accredited business and accounting curricula prepare undergraduate and graduate students from the U.S. and across the globe for career success in business and government.

Its research-based faculty and focus on multi-disciplinary academic programs, inclusive entrepreneurship, modular education, experiential learning, and corporate partner engagement are transforming the landscape of business education and workforce development.

Learn more .edu.

The Administrative Associate supports the mission of the Costello College of Business, administratively assists the Area Chair and faculty members in the performance of their research, teaching, and service responsibilities, and provides responsive and reliable customer service to all area constituencies.

• Provides customer service and support for Area constituents;
• Assists students and external parties in making the proper connections in the Area, College, or University to address their needs;
• Works with appropriate Dean's office staff on financial, personnel, and other administrative matters such as travel, eVA orders, recruitment, IT support, check requests, mileage reimbursements, and food & beverage requests;
• Remains current on all Costello College of Business and University policies;
• Updates Area website content;
• Manages calendar of Area events and ensures event information is communicated both within the area and to appropriate College teams (i.e., Marketing and Communications, Advancement Office and Dean's Office) to ensure Area events are being properly marketed to internal and external stakeholders;
• Attends trainings on essential job-related functions and systems as specified in the employee developmental plan;
• Shares findings from training sessions with Dean's Office staff and fellow Area Support staff to understand/assess relationships of Costello College of Business policies and procedures with University Guidance; and
• Assists with the training of new Area Support staff as requested by the Costello College of Business Dean's Office.

• Provides support for the Area Chair;
• Prepares and tracks all financial requests that require Area Chair approval;
• Reconciles Dean's Office financial reports with Area records;
• Prepares budgets for expenses per faculty member when required;
• Provides updates to Chair of any Area, College, and University events and activities;
• Schedules appointments for Area Chair, including virtual and in-person meetings;
• Uses university approved platforms. Advises the Chair on suggested organizational improvements for Area;
• Provides administrative support for the recruiting of new full-time faculty, graduate assistants, and hourly staff (as needed) using the job applicant tracking system;
• Assists Area Chair in coordinating activities with Adjunct faculty;
• Assists the Area Chair in responding to external constituents; and
• Executes other duties and responsibilities as assigned by Area Chair.

• Provides administrative support for Area Faculty members;
• Provides document preparation and editing assistance for…