Office Manager

Department: Col of Humanities and Soc Science

Classification: Gen Admin Supv 1/Coord 1

Job Category:Classified Staff

Job Type:Full-Time

Work Schedule:Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type:Hybrid Eligible

Sponsorship Eligibility:Not eligible for visa sponsorship

Pay Band:04

Salary:Salary commensurate with education and experience

Criminal Background Check:Yes

About the Department:

The Institute for Immigration Research (IIR) is a multidisciplinary research institute at George Mason University. The IIR’s mission is to generate and amplify relevant research on immigrants and immigration to the United States through engaging with and educating the public, policymakers, and the next generation of migration researchers.

The IIR is located on the campus of George Mason University in Fairfax, Virginia, outside the nation’s capital, Washington, DC. Its strategic location allows the IIR to draw on unparalleled academic, government, and private resources to advance its mission in research, education, and professional opportunities for current and future scholars of immigration studies. Through research, conferences, workshops, lectures, and other events, the IIR is able to engage in community outreach with one of the most diverse populations in the United States.

About the Position:

The Office Manager provides operational and administrative support for the Institute for Immigration Research (IIR). The position coordinates with the College of Humanities and Social Sciences (CHSS) HR team to assist with research staff, part-time and graduate student hiring, and onboarding of new staff; supports the Director with financial management of all center funds including budgeting, forecasting, and Advisory Board reporting;

offers guidance and support to graduate and undergraduate students in IIR related tasks; provides IIR sponsored event coordination support; manages equipment and the annual equipment inventory process; serves as the point of contact for all purchasing needs within the office (P-Card, eVA, etc.); and serves as the technical point of contact and telecom coordinator.

Responsibilities:

Fiscal Management, Financial Processes, and Human Resources:

• Supports the Director with budgeting, forecasting, accounting, and Advisory Board reporting;
• Serves as IIR’s expert in purchasing and accounts payable processes;
• Serves as the point of contact for all purchasing needs in the IIR;
• Processes necessary hiring and paperwork of all staff and assists with onboarding new IIR staff;
• Ensures proper utilization of P-Card and eVA purchases;
• Reconciles all charges and submits for approval; and
• Manages the faculty affiliation process.

Grants Administration and Proposal Support:

• Provides oversight and support of research grants financial management for compliance with sponsor, University, state, and federal guidelines;
• Assists the IIR Director, Assistant Director, and research faculty with the preparation and submission of grant proposals to the Office of Sponsored Programs (OSP); and
• Manages purchasing, hiring, accounting, and other financial details of grant funded projects.

Coordinates Annual Calendar, Event and Project Planning, and Supports IIR Projects:

• Coordinates, schedules, and manages agendas for IIR staff, planning, training, and other meetings as needed;
• Manages IIR staff and public-facing calendar;
• Coordinates scheduling, technical support, licensing, sponsor ships, space coordination, signage, software access;food and beverage purchase, and set-up and breakdown for events; and
• Manages promotion and communication for events and projects.

Oversees Communication and Website:

• Maintains various contact lists and generic emails, updating the lists and passwords as needed when changes occur;
• Oversees the IIR…