Proposal Analyst

Job Summary & Responsibilities

ECS is seeking a Proposal Analyst to work in our Fairfax, VA office.

The Proposal Analyst team consists of innovative, initiative-taking, and collaborative professionals who support ECS Proposal Operations (Prop Ops). This team is a tight knit, highly efficient group providing proposal support to the entire growth engine  have high standards for the work we produce, with an emphasis on attention to details. We have developed an in‑house training program to ensure new analyst hires are sufficiently prepared for their roles and can quickly acclimate to the job.

This position offers a balance of independent and collaborative work. Due to Prop Op’s position as a centralized function at ECS, this is an exciting and rare opportunity to work with all business units and divisions within a large business with plenty of growth opportunities across the company.

The Proposal Analyst's role expands beyond the traditional Proposal Coordinator role by working in lock step with Proposal Managers throughout the full lifecycle of proposal development; supporting Request for Information (RFI) development; administering and maintaining SharePoint repositories; providing guidance related to SharePoint or MS Word; and providing administrative proposal support. The analyst also conducts skilled desktop publishing and copyediting activities. Additionally, the Proposal Analyst writes and enhances resumes and past performance citations.

This work can translate into other roles within Prop Ops including proposal writer and proposal manager making this a suitable role for anyone who has an interest in the content side of proposal development (writing, editing, and proposal management) and the technical side (SharePoint, troubleshooting, process automations, etc.).

Proposal Content Development:

• Uses exceptional written and verbal communication skills daily to create, tailor, and edit content.
• Supports Proposal Managers in such areas as: resumes and past performance references development, tailoring such materials to better meet solicitation requirements.
• Performs copyediting, formatting and desktop publishing activities on proposal documents. Regularly reviews and copyedit proposals, focusing on desktop publishing, grammar, and style depending on the proposal stage.
• Participates in meetings with proposal team and other key stakeholders to review win themes, competitive assessments, and proposal strategy.
• Consolidates color team review comments as required, combining and resolving duplicative feedback items.
• Regularly liaises with proposal contributors to create responsive Request for Information (RFI) templates. Selects RFI cover designs, creates compliant response outlines, inserts appropriate base content (leveraging AI and other automated tools), and conducts final RFI desktop publishing activities.
• Supports development of CUI/ITAR RFI responses and proposals in a GCC High environment.
• Fulfills production activities for hard-copy proposal submissions.
• Creating compliance matrices, win themes, letters of commitment, letters of authorization, master tracking workbooks, non-disclosure agreements, notices of intent to bid, resumes, past performance, walls of truth and other proposal artifacts leveraging pre-built templates.
• Managing and reporting on status of letters of commitment and letters of authorization, subcontractor data calls, NDAs, and past performance questionnaires.

Administrative/Technical:

• Builds and maintains SharePoint sites for proposals. Provides consultative guidance on recommended changes to the SharePoint environment.
• Troubleshoots SharePoint access rights issues.
• Administers 3rd‑party SharePoint access requests.
• Supports company SharePoint‑Salesforce integration initiatives.
• Supports Proposal Managers by taking notes and recording action items to proposal meetings, including daily tag ups, color reviews, etc.
• Performs logistics/scheduling activities, manages data calls to subcontractors, supports color team evaluations and White Glove efforts as needed by the Proposal Manager.
• Conducts coordination with key stakeholders, including 3rd‑party members.
• Administers SharePoint…