Procurement Manager

Department:
College of Science

Classification:
Procurement Manager 2

Job Category:
Classified Staff

Job Type: Full-Time

Work Schedule:

Full-time (1.0 FTE, 40 hrs/wk)

Location:

Fairfax, VA

Workplace Type:
Hybrid Eligible

Sponsorship Eligibility:
Not eligible for visa sponsorship

Pay Band: 05

Salary:
Salary commensurate with education and experience

Criminal Background Check:
Yes

About the Department:

The College of Science Finance team serves the financial and procurement needs for the college. This includes providing excellent customer service to our departments, central university stakeholders, and other colleges within the university. The overall team is in charge of planning and execution of the college's finance and procurement related initiatives and processes including financial management and budgeting, forecasting and modeling, and financial controls.

Statement on Building an All-Inclusive Culture

George Mason University College of Science (Mason Science) is committed to advancing inclusive excellence and fostering an environment free from discrimination, harassment, and retaliation throughout our STEM community. At Mason Science, our values include cultivating an organizational culture that promotes belonging, respect, and civility. We believe that varied opinions, cultures, and perspectives are what provides vibrancy, innovation and growth to an academic community.

By prioritizing cultural responsiveness in academics, teaching, research, and global engagement, we strive to attract faculty and staff who exemplify the Mason Science mission and vision.

About the Position:

The Procurement Manager leads the College of Science procurement function, overseeing staff and ensuring the effective, compliant, and strategic acquisition of goods and services. This role is responsible for procurement policy development, vendor management, and procurement team leadership.

Responsibilities:

Procurement of Goods and Services

* Receives and processes purchase requests from internal customers (i.e., faculty, staff) by liaising with vendors to place orders, tracking receipts of goods, ensuring orders are fully completely/paid, and resolving issues that arise;

* Identifies the appropriate means to procure the goods (e.g., eVA purchasing system, P-card, honorarium request, reimbursement request, parking vouchers, etc.) and ensures requests are within procurement-related policies;

* Serves as a subject matter expert (SME) on assigned procurement areas like research related purchases or travel needs ensuring timely acquisition and compliance of specialized equipment and services; and

* Provides college-wide oversight and approval of expense reports in college and university purchasing systems.

Leadership & Supervision

* Supervises procurement staff and manages workload distribution in support of departmental and college priorities;

* Develops and tracks performance metrics, savings initiatives, and service improvements;

* Provides regular status reports to the
-Director of Finance and department chairs; and

* Extends expert guidance to non-direct reporting procurement personnel ensuring a standard and efficient procurement process.

Compliance & Policy Guidance

* Ensures procurement actions comply with university, state, and federal rules (including grant-funded projects as applicable);

* Confirms procurement team is maintaining detailed records of purchases in accordance with university policy and compliance;

* Communicates policy updates and oversees the training of staff and departments on procurement best practices;

* Develops and implements procurement policies, procedures, and best practices for the college that are aligned with university policy and compliance; and

* Serves as a point of contact for the college on procurement and purchasing guidelines to ensure compliance with Commonwealth and Mason policies.

Vendor & Internal Partnerships and Strategic Sourcing

* Oversees vendor performance and ensures that the procurement team keeps positive supplier relationships;

* Works collaboratively with internal customers (department and college leadership, faculty, staff) to understand requests and provide regular status updates;

* Signs off on any vendor contracts that are required by the college;

* Negotiates major vendor quotes for the college and works with University Procurement as required;

* Oversees specialized purchasing areas like research procurement activities to ensure alignment with grant regulations, sponsor guidelines, and institutional policies, while supporting the needs of principal investigators and research centers;

* Leads sourcing initiatives and works with university on major contract negotiations for the college;

* Collaborates with Finance, Legal, Academic Units, etc. to align procurement operations with institutional and college-wide initiatives;

* Directs procurement strategies for college-wide purchases; and

* Analyzes procurement data to support decision-making and process improvements.

Other duties as assigned

Required Qualifications:

*…