Executive Administration and Operations Specialist | Fairfax, VA | On-Site

Description

We are seeking a highly organized, proactive, and versatile Executive Assistant to directly support the CEO and President in the day-to-day operations and continued growth of the company.

This position goes beyond traditional executive administrative support. The Executive Assistant will work closely with company leadership and gain hands‑on exposure to nearly every aspect of the business, including corporate operations, human resources, talent acquisition, business development, proposals, marketing, social media, website management, quality management, customer engagement, and industry conferences.

The ideal candidate is an excellent writer and communicator who is highly organized, detail‑oriented, resourceful, and comfortable taking ownership of a wide variety of assignments. The individual must also be comfortable representing the company professionally with customers, business partners, candidates, employees, and other industry stakeholders.

• Provide day-to-day administrative and operational support to the CEO and President.
• Manage calendars, meetings, appointments, travel, correspondence, and follow‑up activities.
• Coordinate internal and external meetings with customers, employees, business partners, and vendors.
• Prepare presentations, reports, meeting materials, correspondence, and other executive documents.
• Track executive priorities, action items, deadlines, and company initiatives.
• Maintain organized corporate files, records, trackers, and documentation.
• Handle confidential and sensitive company information with discretion.
• Perform miscellaneous administrative tasks and special projects as assigned.
• Proactively identify outstanding actions and help drive tasks through completion.

• Support business development, capture, and company growth initiatives.
• Research potential customers, opportunities, contracts, competitors, and teaming partners.
• Maintain business development pipelines, contacts, meeting notes, and follow‑up activities.
• Coordinate customer and teaming partner meetings.
• Assist with development of proposals, RFIs, capability statements, presentations, and other business development materials.
• Coordinate proposal schedules, contributors, deadlines, and required documentation.
• Draft, edit, proofread, and format professional business materials.
• Maintain corporate resumes, past performance information, capability statements, and reusable proposal content.
• Track action items from business development meetings and ensure timely follow‑up.

• Support HR and Talent Acquisition with recruiting, onboarding, offboarding, and employee administration.
• Assist with job postings, candidate sourcing, resume reviews, interview scheduling, and candidate communications.
• Coordinate interviews with hiring managers and company leadership.
• Assist with offer and onboarding activities.
• Maintain recruiting and HR trackers and documentation.
• Support employee communications, training, events, and other workforce initiatives.

• Support leadership with customer meetings, conferences, industry days, networking events, and company functions.
• Coordinate conference registrations, schedules, travel arrangements, meetings, and logistics.
• Attend selected conferences, customer meetings, networking events, and industry functions.
• Professionally represent the company with customers, government representatives, teaming partners, prospective employees, and industry stakeholders.
• Develop a working understanding of the company's capabilities, customers, contracts, and services.
• Assist with conference booths, exhibits, marketing materials, presentations, and capability statements.
• Capture…