Contingent Inventory & Property Management Specialist

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2 days ago Requisition

DISCLAIMER:
This position is in support of a pending proposal. Employment is contingent upon contract award.

Location:

On-site - Central Maryland (Baltimore/Washington corridor); situational telework only as approved by the customer

Focus Areas:
Inventory Control & Property Accountability, Receiving & Shipping, Material Storage, Facility Readiness, Equipment Delivery & Warranty Tracking

Overview

We are seeking an Inventory Management Specialist to provide logistics support for highly technical programs and projects, including a specialized technical laboratory. You will track and control inventory, ensure accurate records and efficient storage, and keep critical equipment available when it is needed .

You will manage receiving and shipping, reconcile property records, and collaborate across teams to meet mission needs, with a strong emphasis on audit readiness and customer service.

What You'll Do

• Inventory Records & Accountability:
  Maintain inventory records, material logs, and stock-level documentation with traceability between serial numbers, storage locations, condition codes, and ownership.
• Reconciliation & Reporting:
  Reconcile property lists with on-hand records monthly, annotate discrepancies, produce inventory accuracy reports, and conduct quarterly discrepancy trend analysis.
• Lifecycle Management:
  Maintain an equipment lifecycle matrix to identify items nearing replacement and a running ledger of inbound and outbound actions.
• Receiving & Shipping:
  Produce receiving and outbound shipping documentation, including transit logs, packaging requirements, and tracking references, and update systems of record.
• Material Storage SOPs:
  Develop SOPs for material intake, storage, security, and distribution, including chain-of-custody steps, quality checks, and controlled access; recommend storage layouts and environmental controls; deliver quarterly material accountability assessments.
• Facility Readiness:
  Complete weekly facility inspection checklists and maintenance issue tracking reports with priorities, risk levels, issue age, and escalation status; provide visual dashboards for leadership.
• Delivery, Inspection & Acceptance:
  Serve as the primary point of contact for tracking orders from manufacturer to final destination ; coordinate formal inspection and acceptance of specialized equipment and associated deliverables (manuals, licenses, training).
• Warranty & Availability:
  Maintain a warranty log, coordinate repairs and replacements with vendors, and support a 99.9% equipment availability rate by minimizing stock-outs of critical gear.
• Event Logistics:
  Prepare transportation coordination documentation, staging plans, and post-movement accountability checklists for off-site events.

Who You Are (Required Qualifications)

• MS Office Proficiency:
  Demonstrated proficiency in the MS Office suite to prepare reports, manage data, and develop materials for senior leadership.
• Supply Systems Knowledge:
  Working knowledge of government supply systems and associated automated and manual supply processes, including equipment serviceability standards.
• Relationship Builder:
  Proven ability to build and sustain effective partnerships with internal and external stakeholders.
• Organized Under Pressure:
  Strong organizational and time-management skills; solves complex problems under pressure with a high degree of accuracy.
• Customer Focus:
  Consistently delivers a high level of customer service.
• On-Call Availability:
  Experience providing on-call support, including weekends as required, to ensure continuous operational readiness.

Preferred Skills

• Experience with government property accountability regulations and accountable property systems.
• Certified Professional Property Specialist (CPPS) or similar property management credential .
• Experience with barcode/RFID inventory tools and warehouse management systems.
• Experience supporting laboratories or high-value IT/forensic equipment.

Required Education + Experience

• Education:
  
  High school diploma required;
  Associate's or Bachelor's degree in logistics , supply chain, or business preferred.
• Experience:
  
  3+ years of inventory control, property accountability, or supply logistics experience.
• Clearance:
  Top Secret (TS) clearance with SCI eligibility.

GENERAL PROGRAM REQUIREMENTS:

• Citizenship:
  Must be a U.S.…