Office Specialist; Benefitted, pro-rata

Office Specialist

The City of Fairfield is seeking a dependable and detail-oriented Office Specialist to join the Human Resources Team. This position is considered a pro rata position at 50% benefit level (20-24 hour week). This position performs specialized, confidential, and technical administrative tasks in a fast-paced environment. The role provides high-level support to internal staff while assisting members of the public. It includes a range of clerical and organizational tasks that require professionalism, discretion, and the ability to manage multiple priorities effectively.

If you enjoy having variety in your workday, and take pride in being organized and professional, this is a great opportunity to make a meaningful impact. This recruitment will remain open until 5:00 p.m. July 21, 2026, or until the first 150 qualified applicants are received, whichever occurs first. Working conditions work is generally performed in an office setting. Pressures may be generated by deadlines, volume of work, frequent interruptions, or seasonal work periods.

Depending upon department assigned to, some positions may require working shift work, weekends and holidays. Physical demands work may include prolonged sitting and standing, as well as light to moderate lifting, reaching, stooping, and pulling. Manual dexterity, clear (understandable) speech, visual and hearing acuity are also required. This is the specialist level in the office support series, with responsibilities including the performance of complex or difficult office support work requiring the use of independent judgment or the application of technical or related skills.

Positions in this class function with more independence and autonomy than an Office Assistant II and are frequently the only clerical support in a major organizational unit. Lead direction of others may be required, or project or relief leadership. Depending upon department assigned to, may report to a supervisor, manager, or department head. May receive guidance or direction from department administrative assistant.

Experience and education experience:
Three (3) years of general clerical or office support experience is required.

Education:

Education equivalent to completion of the twelfth grade is required. Some college or business school course work in office administration is desirable. Other requirements may require the possession of and the ability to maintain a valid California driver's license. Depending on department assigned to, some positions may require passing a thorough background investigation.

The selection process:
Based on the information provided in the application documents, the best-qualified applicants will be invited for further examination. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the examination may consist of an application screening, written and/or practical exam, oral interview, or any combination.

How to apply:

Candidates must submit an online application via Neo Gov/ by 5:00 p.m. of the closing date. If you have any difficulties submitting your online application, please call Neo Gov's Applicant Support Line at . Mac users please note:
To ensure compatibility, please use Google Chrome and ensure iOS settings are up-to-date. If you feel you will need a reasonable accommodation for any portion of the testing/interview process, please contact Human Resources at  at least 1 week prior to the Final date to receive applications or examination date. Reference checks:
The City utilizes an electronic reference check process to gather references of candidates once mutual interest is established. Please note that if you include your current supervisor in the "References" section of your application, they may be contacted once you have accepted a conditional job offer from the City. Candidates are encouraged to notify anyone they list in the "References" section to help ensure a timely response.

When listing references, please identify persons who can assess your professional qualifications in the context of the workplace. Examples include former colleagues/supervisors, mentors, etc. If you have limited or no work experience, you may identify personal references familiar with your qualifications that correlate to workplace experiences. Examples include teachers, volunteer coordinators, mentors, etc. The City of Fairfield is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism.