Executive Assistant

Administrative Representative

At North Bay Health, this highly visible position serves as a key administrative representative for North Bay Health, interacting professionally with employees, physicians, volunteers, and the public. Provides comprehensive administrative support and serves as a resource for the Ambulatory Division by managing executive calendars, coordinating meetings, travel, and events, and assisting with special projects that support organizational strategic goals and objectives.

Responsibilities also include managing correspondence, preparing reports and business documents, and ensuring the efficient execution of administrative operations. This role requires exceptional organizational skills, initiative, critical thinking, discretion, and strong written and verbal communication with the ability to effectively manage multiple priorities in a fast-paced healthcare environment.

Primary Job Duties

Education:

• Bachelor's degree highly preferred.
• AA required or combination of education and experience equal to 4 years.
• College or completed business school preferred.

Licensure/Certification:

• Notary Public Commission or completion of requirements within six months of hire.

Experience:

• Minimum of five years executive level support.

Skills:

• Demonstrated ability to handle multiple tasks simultaneously.
• Exceptional organizational skill; ability to meet designated deadlines.
• Possess a high degree of proficiency with MS Office suite.
• Demonstrates advanced computer skills; develops PowerPoint presentations, Excel spreadsheets, composes a variety of correspondence and reports (MS Office).
• Excellent written and verbal communication skills
• Strong writing & proofreading skills.
• Ability to maintain the highest level of confidentiality; demonstrates discretion handling sensitive material/matters concerning the organization and personnel matters.
• Displays excellent customer service skills.
• Works independently and collaboratively with minimal supervision utilizing a high level of motivation, initiative, good judgment, and diplomacy in a diverse business environment.
• Requires outstanding interpersonal skills including problem solving and critical thinking, excellent communication and diplomacy skills, able to handle multiple projects, set up complex meetings.
• Knowledge of data analysis.

Interpersonal

Skills:

• Demonstrates the True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at North Bay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence.

Hours of Work:

• Monday-Friday or based on business need.

Demonstrates North Bay Health's True North Values:
Nurture Care, Own It, Respect Relationships, Build Trust, and Hardwire Excellence. These values guide behavior, accountability, teamwork, and commitment to high-quality patient care.

North Bay Health is an independent, nonprofit health system serving the Napa, Solano, and Yolo County regions. We are expanding access to care across our communities through two acute-care hospitals, including a Level II Trauma Center and a Level III NICU maternity unit, along with a cancer center, urgent care locations, and a growing network of primary and specialty care…