Administrative Support Specialist

ADMINISTRATIVE SUPPORT SPECIALIST

BB&E is an employee-owned full service civil and environmental engineering and consulting firm, headquartered in Northville, Michigan, which services both the Federal and Industrial sectors throughout the United States. BB&E team members provide Environmental Consulting, Facilities Engineering and Program/Project Management Services to Federal and private sectors.

BB&E is seeking a dynamic and detail-oriented Administrative Support Specialist to join our team, to support the environmental restoration program on-site at Travis AFB, CA.

• Communicate scientific or technical information by telephone, in written form, email, and in person
• Manage meeting logistics that includes organizing and preparing meeting materials, facilitating/briefing meetings, and preparing meeting minutes and action items reports
• Prepare and coordinate status reports to supervisor and government POC(s) in written form and email
• Experience in using computer hardware, peripherals, and standard computer software programs such as Microsoft Office Applications, SharePoint, and Adobe Acrobat (PDF Editor & Creator)
• Demonstrate a high level of proficiency in the use of the English Language in oral and written format
• Organize and prioritize multiple tasks, maintain records, and work with interruptions to accomplish work
• Observe, receive, obtain, and integrate information from multiple sources to consolidate and format
• Provide quality control for work products and resolve any issues identified
• Coordinate/create project documentation that complies with business rules and governing standards
• Consolidate input from AFCEC/CZP Branch staff for monthly newsletters
• Incorporate all comments and submit the newsletter to the Government upon approval
• Consolidate AFCEC/CZP Branch inputs for WARS prepared in accordance with (IAW) the AFCEC/CZP Business Rule on weekly/monthly activity report
• Consolidate information to prepare a weekly quad chart containing items of importance

• U.S. Citizenship is required. The ability to obtain/maintain a NACI/CAC is required.
• Knowledge and Competencies

• Office communication, verbally or in written format
• Meeting preparation, coordination, and execution
• Proficient with the entire Microsoft Office suite including Microsoft Word, Excel, PowerPoint and Outlook in addition to Adobe Acrobat, InDesign, Photoshop, and Illustrator
• Time management

• Strong Communication
  
  Skills:
  
  Excellent verbal and written communication skills.
• Software: Proficiency using MS Office Suite Applications, SharePoint, and Adobe Acrobat.
• Self-Starter: Highly motivated, with the ability to manage multiple tasks and deadlines autonomously.

• Experience

• Must have at least ten (10)
  years of experience in administrative work with a High School Diploma or equivalent.
• At least five (5) years of experience in administrative work with an Associate’s Degree.
• At least three (3)
  years of experience in administrative work with a Bachelor's Degree.

• Education: A minimum of a High School Diploma or equivalent is required.

• Ability to stand, walk, and sit for long periods of time.
• Ability to talk or hear, both in person and by telephone.
• Ability to use hands to handle or feel objects or controls and reach with hands and arms.
• Regularly required to stoop, kneel, bend, crouch.
• Ability to lift up to 25 pounds.

Compensation, Benefits & Perks

• Compensation Range: $60k-70k
• Competitive compensation packages
• Participation in the Employee Stock Ownership Plan – BB&E is 100% employee-owned!
• Discretionary bonus
• * Medical, Dental, and Vision Insurance with health care concierge
• * Employer provided Short-Term & Long-Term disability
• * Employer provided Life insurance
• * Employee options for supplemental life, supplemental accident, critical illness, hospital indemnity, and Identity theft protection benefits
• * Generous PTO plus 11 paid holidays
• Traditional & Roth 401(k) options with fully vested employer match
• Tuition reimbursement & professional development
• Employee referral program
• Employee discounts
• Employee Assistance Program (EAP)
• Pet insurance discount

* Applies only to full-time…