Ambulatory Facilities Coordinator

Ambulatory Facilities Coordinator Travel(GVAC FACILITIES DEVELOPMENT)

Per Diem Staffing Systems, Inc. is one of California's leading healthcare staffing agencies. With over 35 years of experience, we have continuously succeeded in helping healthcare professionals find their career in some of California's finest hospital facilities.

Northbay Medical Center is seeking an experienced Ambulatory Facilities Coordinator.

Mandatory

Skills:

• SITE COORDINATOR
• ADMINISTRATIVE/PROJECT COORDINATOR
• PROFICIENCY IN MS OFFICE SUITE

Hours: 8 hour shifts .

Pay weekly: $37.00hr

Duties:

Provides coordination and organization to the Ambulatory Facilities and Construction Management departments. This person assists with tenant improvement and construction project schedules. Coordinates moves and furniture, fixtures and equipment (FF&E) use and retirement across the enterprise. Track/oversee tenant improvement and construction budgets. Add upcoming projects into database for approval. Assist with vendors, oversees all projects keeping management updated and follows all project paperwork until completion.

Assists with coordinating conference center room reservations and maintenance for assigned campuses. Coordinates vendor invoices, track and maintain approved vendor list for all MOB. Assists with installation of Patient Rights Signage, minor directory signage for all Medical Office Buildings across the enterprise as needed using Publisher, PowerPoint, or outsourced vendors. Refer to the job description in Egnyte for full details.

Skills:

Proficiency in MS Office Suite. Requires minimal supervision. Effectively prioritizes work to meet multiple deadlines. Able to deal with change, multi-task, and support several managers. Good oral and written communication skills. Advanced Smartsheet knowledge. Must be able to walk, stoop, and bend easily. Lift 20-40 pound construction documents. Occasional use of vehicle for moves and site assessments.

Education:

High school diploma preferred. College coursework preferred. Minimum 3 years of administrative experience required. Experience in healthcare and construction industry preferred.

Experience in conducting FF&E moves preferred.

8 weeks assignment Monday – Friday 7:30am – 4pm. Only working at GVAC location.

Experience:

• Minimum of three years of administrative experience required.
• Experience in healthcare and construction industry preferred.
• Experience in conducting FF&E moves preferred.

Skills:

• Proficient in MS Office Suite.
• Requires minimal supervision.
• Effectively prioritizes work to meet multiple deadlines.
• Able to deal with change, multi-task and support several managers.
• Good oral and written communication skills.
• Advanced Smartsheet knowledge.

Manager Update:
Please focus on candidates with hands‑on physical FF&E (Furniture, Fixtures & Equipment) move experience, preferably within healthcare and construction environments. Candidates should have experience coordinating and executing FF&E relocations/moves, strong administrative skills, and advanced Smartsheet proficiency.

Note: Physical work experience is required for this role.

Benefits:
Medical Insurance, Dental Insurance, Paid Sick Days