HRIS Administrator

Overview

This position manages, configures, and maintains Partnership’s HR systems, such as the learning management system (LMS), performance management system, health and wellness system,external content providers, and the employee engagement system. This individual will ensure that all managed systems will meet all regulatory compliance needs and verify data accuracy and integrity.

• Maintains the Learning, Performance, Health & Wellness, and Employee Engagement systems to meet all regulatory compliance needs and ensure data accuracy and integrity,with duties including but not limited to:
  • Evaluates and makes recommendations to business requirements related to usingand configuring systems.
  • Maintains user accounts and data accuracy.
  • Sets and maintains security roles and access levels, monitor accounts, and maintain system parameters. Assist IT in ensuring SSO access has been set up properly in Okta for access to the LMS and Performance systems.
  • Provides system maintenance which includes upgrades and updates,configuration, troubleshooting, debugging, and user access testing.
  • Analyzes, identifies, and communicates system and business requirements to respective vendors.
  • Investigates and resolves any data or system inconsistencies or discrepancies.
  • Accurately tracks new, deleted, and revised items in the systems including assessments, workflows and forms.
  • Processes course updates, workflows and monitors user access for monthly usage reporting.
  • Provides training and technical support to users, supervisors, administrators, andothers who interact with the systems, including development of system training materials.
  • Generates, analyzes, and distributes monthly, quarterly, and annual data reports tothe Human Resources team, Partnership departments, and other Partnership staff.
  • Works with appropriate staff to ensure proper setup and system support for complex activities within the all systems.
  • Participates in the development and administration of all associated HR systems,records, reports, and associated templates to ensure staff documentation is complete.
  • Maintains the LMS functions which include monitoring course content, course approvals, and evaluation processes ensuring processes are completed within given time frames.
  • Publishes, and archives online/instructor-led courses; assigns training curricula;and adds/deletes resources.
  • Maintains data integrity rules and processes for the LMS, such as course descriptions, course or class changes, and instructors.
  • Develops tracking mechanisms and schema to identify employee training requirements and qualification status.
  • Creates and updates training requirements in the LMS.
  • Maintains all LMS instructor course materials and provides support related to document control system requirements.
  • Provides ongoing technical support to the systems.
• Performs multiple high level administrative functions in support of the organization-wide training program, with duties including but not limited to:
  • Creates, executes, and maintains project-specific training plans to ensure accurate tracking of status, changing needs, and requirements.
  • Oversees, coordinates, monitors, and evaluates day-to-day progress toward straining objectives and timely project completion.
  • Ensures training stakeholders are informed of the status of their training projects,including implementation, updates and changes, and assisting with training course management.
  • Identifies and solves problems that would otherwise delay training project completion.
  • Conducts general research, creates/updates Excel spreadsheets, builds and maintains databases, pivot tables, and prepares written reports as assigned.
  • Establishes and maintains appropriate systems for measuring necessary aspects ofstaff training and development.
  • Identifies and…