Purchasing Coord

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Full Time Clerical Fairfield, CA, US

8 days ago Requisition

Salary Range: $21.00 To $22.00 Hourly

Our corporate headquarters reflects the energy and ambition of our growing organization. Designed with a modern, forward-thinking aesthetic, our offices provide a dynamic and collaborative environment where ideas move fast, and teams work seamlessly together.

Employees enjoy top-of-the-line accommodations, including:

• On-site fitness center (Gym) to support health and wellness
• Game room designed to encourage team connection and recharge breaks
• Fully equipped kitchen and gathering space for team lunches and collaboration
• Brand-new ergonomic furniture and thoughtfully designed workstations
• Open, modern layout with updated technology and professional meeting spaces

We believe great work happens in great environments. Our corporate space is built to inspire creativity, support productivity, and foster strong cross-functional partnerships across Merchandising, Purchasing, Marketing, Operations, and Finance.

Summary/objective

Coordinate the purchase of materials and supplies as needed for customers jobs.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Provide excellent customer service through timeliness, purchasing, accuracy and tracking to meet customer needs and expectations.
• Act as an interface between vendors, store personnel, and warehouse staff to create a positive experience for all.
• Process a high volume of purchase orders for a variety of materials.
• Evaluate purchase orders for accuracy and completeness, designate approved vendors.
• Determine method of delivery.
• Submit purchase orders to the appropriate vendors.
• Review vendor confirmations in detail to include style, color, quantity, pricing, and estimated delivery date.
• Accurately enter confirmed information into the system.
• Coordinate purchasing details, with vendors to include lead times, pricing, discontinued items, acceptable substitutes, back orders, delivery date revisions and invoice discrepancies.
• Manage all communication with vendors and resolve any issues.
• Monitor compliance of all delivery dates to maintain satisfaction and customer service standards.
• Track critical inbound shipments to meet customer requirements.
• Determine the routes, dates, and locations for F.L. company trucks to pick up material from various vendors.
• Communicate any issues or irregularities to the store(s) for communication with the customer.
• Work to resolve customer-related issues or concerns with their purchased materials.
• Maintain communication with F.L. stores and Distribution Centers for timely receiving of materials, as well as issues with shortages or damage.
• Follow up as necessary.
• Analytical Thinking - Applies logic to solve problems and get the job done
• Conflict Resolution - Works to resolve differences and maintain work relationships
• Creative Thinking - Looks outside the box, develops new strategies
• Decision Making - Makes decisions and takes responsibility for them
• Ethics - Fosters a diverse and respectful workplace
• Even Temperament - Controls emotions without retaliating against negative behavior
• Excellent Communication - Uses language effectively to gather information and facilitate an exchange of ideas
• Flexibility - Adapts to changes while remaining focused on goals, applies knowledge to new circumstances
• Initiative - Remains proactive when suggesting improvements and solving problems
• Interpersonal Relations - Exhibits respect and understanding of others to maintain professional relationships
• Persuasive Communication - Displays verbal and written communication that influences others
• Problem Solving - Solves problems while ensuring rules and directives are followed
• Project Management - Brings together every component of a project, including resources or planning, that are needed to complete it in a timely manner

Supervisory responsibilities: None

Physical demands: Repetitive movement of hands and fingers – typing and/or writing, talking and hearing

Travel required: None at this time

Required education and experience:

• High school diploma, GED, or equivalent
• Customer Service experience
• Able to work independently
• Natural problem solver, results-oriented