Admin Assistant - Hybrid Fairfield

Position: Admin Assistant - Hybrid Fairfield County - Up to $150K
We are seeking a highly organized Administrative Coordinator to support a dynamic Talent Acquisition team within a global financial services organization. This role is ideal for an experienced administrative professional who excels at managing complex scheduling, coordinating events, and ensuring a seamless experience for candidates and internal stakeholders. Hybrid flexibility in Fairfield County, CT. Client Details Our client is a globally recognized investment management firm known for its collaborative culture, intellectual curiosity, and commitment to excellence.

The organization offers employees the opportunity to work alongside exceptionally talented professionals in a fast-paced, team-oriented environment. Description Manage complex calendar coordination and high-volume interview scheduling across multiple teams and stakeholders Serve as a primary point of contact for candidates throughout the interview process, providing timely and professional communication Coordinate in-person interview days, including room bookings, scheduling adjustments, catering arrangements, and candidate hospitality Support recruiting events, campus programs, internship initiatives, and networking functions by coordinating logistics and vendor relationships Process expense reports, candidate reimbursements, invoices, and vendor payments Maintain accurate records and documentation within recruiting and HR systems Partner closely with recruiters, hiring managers, external agencies, and vendors to ensure recruiting processes run smoothly Profile Bachelor's degree required 5+ years of experience in an Administrative Assistant, Executive Assistant, Recruiting Coordinator or similar support role Experience supporting multiple stakeholders in a fast-paced corporate environment Strong calendar management and scheduling experience Proven ability to manage competing priorities and tight deadlines Strong interpersonal skills and professional presence Experience coordinating meetings, events, travel arrangements, and logistics Ability to handle confidential information with discretion and professionalism

Experience with ATS platforms or HR systems is a plus, but not required Job Offer Competitive salary up to $150K + Bonus Fully paid medical premiums for employees and dependents Great work life balance Opportunity to support a highly respected Talent Acquisition team within a leading global organization Exposure to senior business leaders and high-profile recruitment initiatives Collaborative and entrepreneurial culture with excellent employee retention Hybrid schedule with approximately three days onsite in Fairfield County, CT MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law.

MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.