Program Assistant, Behavioral Health (Part-Time

Fairfield University is a co-educational, comprehensive Jesuituniversity with a 200-acre campus located along the scenicshoreline community of Fairfield, CT. The University is comprised of approximately 3,500 undergraduate and 1,200 graduate students pursuing degrees within 5 schools:
The College of Arts and Sciences, The Charles

F. Dolan School of Business, The School of Engineering, The Marion Peckham Egan School of Nursing and Health Studies, and School of Education and Human Development. As anexpression of our Jesuit, Catholic mission and identity, Fairfieldembraces a liberal humanistic approach to education, encouragingcritical thinking, cultivating free and open inquiry, and fosteringethical and religious values.

Dean, SEHD

Part-Time, 19 hours per week

The Program Assistant provides comprehensive administrative supportto graduate Behavioral Health programs of Social Work and Counseling. This position serves as a key resource for students,faculty, and program leadership by coordinating administrative processes, supporting accreditation efforts, maintaining program records, and assisting with student success initiatives fromadmissions through graduation. The successful candidate is highly organized, detail-oriented, self-directed, and able to manage multiple priorities in a collaborative academic environment.

• Monitor student success plans and academic probation processes in collaboration with Program Directors.
• Support Program Directors in coordinating administrative processes throughout the student lifecycle, including admissions,enrollment, progression, and graduation.
• Respond to program information emails and answer routine studentquestions regarding program procedures, deadlines, and logistics.
• Coordinate Master of Social Work (MSW) Residency logistics and communications.

• Support ongoing accreditation compliance by collecting,organizing, and maintaining program data as directed by Program Directors, Department Chairs, and the CACREP Liaison.
• Compile reports and maintain documentation required for accreditation reviews, annual assessments, and continuous programimprovement.
• Maintain accurate electronic databases and records while ensuring confidentiality of student information.

• Provide administrative support to Clinical Directors forpracticum and internship processes.
• Track student internship documentation and requirements.
• Compile and organize practicum application materials and relateddata for Counseling.
• Complete additional administrative tasks related to clinical education as assigned.

• Attend program meetings and prepare accurate meeting agendas andminutes.
• Distribute meeting minutes and maintain meeting records.
• Facilitate communication among faculty, staff, students, and external partners as appropriate.

• Maintain and update the alumni database.
• Coordinate alumni surveys and assist with collecting graduateoutcome data.
• Prepare alumni data reports to support accreditation and programassessment initiatives.

• Provide administrative assistance to Program Directors,Department Chairs, and faculty as assigned.
• Maintain organized electronic and physical files.
• Assist with special projects and other departmental initiatives.
• Perform other duties as assigned to support the effectiveoperation of the Behavioral Health programs.

• Bachelor’s degree or 3 years equivalent administrative experience required.
• Proficiency with Microsoft 365, including Word, Excel, Outlook,and Teams.
• Experience using spreadsheets, Microsoft Excel, Microsoft Word,and Google Workspace applications.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple projects simultaneously and prioritize competing deadlines.
• Demonstrated ability to work independently while contributing effectively as a member of a team.
• Commitment to maintaining confidentiality and professionalism.

• Previous administrative experience in higher education or an academic setting.
• Experience supporting graduate programs, accreditation activities, or student services.
• Familiarity with student information systems and database management.

• Exceptional organizational and time-management skills.
• Strong customer service and interpersonal communication skills.
• Detail-oriented with excellent follow-through.
• Self-directed and proactive in identifying and completing tasks.
• Flexible and adaptable in a dynamic academic environment.
• Ability to collaborate effectively with faculty, staff, students,and external stakeholders.

• Part-time,
  19 hours per week
  .
• Opportunity for some evening hours to support program activities and events.

Academic - Staff

Performs such other duties, responsibilities, and activities as required by supervisor and as…