Project Coordinator​/Estimator

and the job listing Expires on February 18, 2026

Realty Operations Group (ROG) is one of the largest privately held real estate portfolio managers in the U.S., with expertise in property, construction, and asset management. Our Procurement and Estimating team play a key role in supporting development, construction, and operational excellence by managing vendor relationships, procurement processes, and cost estimating efforts.

We are seeking an organized, detail-oriented, and motivated Project Coordinator to join our Procurement and Estimating team. This is for someone who are eager to start their careers in procurement, vendor management, and project coordination. The Project Coordinator will support procurement processes, vendor onboarding, cost estimating activities, and assist with the coordination of projects from initiation to completion.

• Assist in vendor onboarding by collecting, reviewing, and tracking required documentation (W-9s, insurance certificates, credentials).
• Maintain vendor information in procurement systems (Ivalua, Yardi) and ensure accuracy of data.
• Support RFP processes by gathering vendor quotes, preparing bid comparisons, and coordinating communication with suppliers.
• Help coordinate site visits, pre-bid meetings, and clarification calls with vendors.
• Track vendor compliance, insurance renewals, and performance metrics.
• Assist in creating and maintaining procurement and estimating project schedules.
• Track milestones, deliverables, and budget updates for active projects.
• Coordinate with internal teams (construction, legal, accounting) to ensure smooth project execution.
• Support the preparation of project status reports and presentations for leadership review.
• Gather and organize cost data from vendors and subcontractors for estimating purposes.
• Assist in preparing cost analyses and bid leveling sheets for management review.
• Research market pricing and trends to support accurate cost estimates.
• Monitor and manage procurement and estimating team inboxes, routing requests to appropriate staff.
• Maintain organized digital records for vendor documentation, contracts, and project files.
• Prepare reports, spreadsheets, and presentations as needed.

• Bachelor’s or Master’s degree in related field is required.
• Strong organizational and time management skills with the ability to handle multiple priorities.
• Excellent communication and interpersonal skills for collaborating with vendors and internal teams.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
• Analytical mindset with attention to detail and accuracy.

Linda

E. McMahon Student Commons, 2nd Floor
5151 Park Avenue
Fairfield, CT 06825