Business Office - Purchasing Operations Specialist

Purchasing Operations Specialist

The Purchasing Operations Specialist is responsible for managing and optimizing the University's procurement operations, with a focus on vendor onboarding, e-procurement system administration, and front-end purchasing controls.

This role serves as the central point of coordination for vendor management, procurement workflows, and system support, ensuring accuracy, compliance, and efficiency across the purchasing lifecycle. The Specialist plays a key role in maintaining internal controls, improving user experience, and supporting audit readiness by strengthening processes upstream of payment and financial reporting.

• Vendor Management & Compliance
• E-Procurement System Administration (SHU eBuy / Unimarket)
• Procurement Intake & Front-Line Support
• Procurement Controls & Requisition Review
• PO Lifecycle Management & Monitoring
• Process Improvement & Reporting

Knowledge, Skills, Abilities, & Other Attributes

Education / Experience

• Bachelor's degree in Business, Finance, Accounting, or a related field preferred, or equivalent experience

• Experience in procurement, vendor management, or financial operations
• Experience with ERP and e-procurement systems (Ellucian Colleague and Unimarket preferred)

Skills / Competencies

• Strong attention to detail and commitment to data accuracy

• Knowledge of procurement processes, internal controls, and compliance practices
• Ability to manage multiple priorities in a deadline-driven environment
• Strong problem-solving skills, particularly in system troubleshooting
• Effective communication and customer service skills

Key Attributes

• Service-oriented and collaborative approach
• Strong sense of ownership and accountability
• Ability to balance operational execution with process improvement
• Commitment to maintaining confidentiality and data integrity

This job posting provides an overview of the role's general nature and expected tasks. It is not meant to be a comprehensive list of all duties performed. The university reserves the right to modify or reassign job responsibilities at any time. This posting description does not constitute an employment contract, either explicit or implied.

Sacred Heart University is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.