Payroll Assistant

Job Description

Basic Function:
The Payroll Assistant is responsible for the accurate and timely processing of the weekly payroll, consisting of approximately 1,800 non-exempt employees (including fluctuating student worker population). This individual maintains and submits payments for employee benefit programs, submits payroll tax payments, electronically transfers bank and benefit contribution files, and maintains payroll procedure documentation.

Peak periods of workflow, highly confidential information

High School diploma is required. Associate’s Degree preferred or related equivalent experience.

Minimum of 1-2 years of professional experience is required. Microsoft Office applications experience required. Workday Payroll experience preferred.

• This position will be responsible for the accurate and timely processing of weekly payrolls, including, but not limited to:

  Payroll data entry and retroactive pay review

  Processing, monitoring, and reporting of employee voluntary deductions

  Review of benefit and leave of absence items

  Understanding of taxable/nontaxable payroll items for verification of payments

  Validation of integration data to external vendors for tax and benefits compliance

  Remittance of payments to external vendors/departments

  Receive and process garnishment and child support notices

• Responsible for the review and processing of weekly non-exempt employee time entries, including:

  Union Collective Bargaining Agreement compliance

  Shift and shift differential reviews

  Assisting employees in time entry

  Occasionally reviewing related policies and procedures with employees

• Review and maintain banking processes including:

  Processing of prenotes, stop payments and reversals in Workday and banking portal

  Uncashed check monitoring

  Reissue missing or stale-dated payments

  Collaborate with accounting to complete annual escheatment process

  Confirm banking changes with employees

• Maintain a comprehensive understanding of University policies and procedures for appropriate application to payroll processing and employee assistance

  Effectively communicate policies, deadlines, and problem resolutions to promote an image of efficiency and courtesy to University faculty, staff, and student employees

  Understand and apply confidentiality of payroll data to maintain employee confidence in the payroll operations of Fairfield University

  Maintain a general understanding of Federal and State requirements for payroll tax, benefits, and other compliance items

  Support of Senior Payroll Assistant and semi-monthly payroll processes as needed

• General

  Attention to detail is

  Comfortable discussing financial matters over the phone with employees

  Monitor shared resource email account

  Manage announcements for changes in procedures

  Handling sensitive mail and filing of documents

  Order office supplies as needed

This position is based at Fairfield University’s Fairfield, CT campus. Hybrid schedule possible.

Finance - Staff

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.