Bookkeeper

Job Title:

Bookkeeper

Job Description

The role involves comprehensive management of inventory records, reconciliation, and accounting operations including accounts payable and receivable, general ledger maintenance, and tax filings. This position requires a detail-oriented professional with a strong background in bookkeeping and accounting, capable of supporting process improvements and special projects.

Responsibilities

+ Maintain and reconcile inventory subledger to general ledger.

+ Record inventory receipts, adjustments, and transfers.

+ Post inventory-related journal entries.

+ Participate in physical inventory counts and variance analysis.

+ Process and record vendor invoices in ERP system (QBE required).

+ Perform vendor statement reconciliations and resolve discrepancies.

+ Prepare and process vendor payments.

+ Maintain vendor master data and documentation.

+ Prepare and issue customer invoices.

+ Apply and reconcile cash receipts.

+ Monitor AR aging and support collections.

+ Resolve billing discrepancies.

+ Prepare and post journal entries including accruals, prepaids, depreciation, and inventory adjustments.

+ Perform balance sheet account reconciliations.

+ Assist with month-end and year-end close.

+ Maintain audit-ready accounting documentation.

+ Assist with multi-state sales and use tax filings.

+ Maintain exemption certificates and supporting documentation.

+ Prepare management reports and supporting schedules.

+ Assist with audits and external accountant requests.

+ Support accounting process improvements and special projects.

Essential Skills

+

Experience with Quick Books Online or Quick Books Enterprise.

+ 3-5 years of bookkeeping or general ledger accounting experience.

+ Strong proficiency in Excel, Word, and PowerPoint.

+

Experience with inventory (preferred), AR, AP, and month-end close.

+ Strong attention to detail and ability to meet deadlines.

Additional

Skills & Qualifications

+ ERP system QBE, SAP experience is a plus.

+ Experience in inventory-based or distribution environments is a plus.

+ Bachelor's degree in Accounting or Finance preferred.

Work Environment

The position requires onsite work five days a week during the contract portion, with potential for a hybrid model upon permanent employment. Currently, Quick Books Enterprise is being implemented, and remote access is not reliable. The company is experiencing significant growth!

Job Type & Location

This is a Contract to Hire position based out of Fairfield, NJ.

Pay and Benefits

The pay range for this position is $29.80 - $33.65/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Fairfield,NJ.

Final date to receive applications

This position is anticipated to close on Feb 25, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.