Legal Administrative Coordinator

a { text-decoration: none; color: #464feb;}tr th, tr td { border: 1px solid #;}tr th { background-color: #;}a { text-decoration: none; color: #464feb;}tr th, tr td { border: 1px solid #;}tr th { background-color: #;}About the Role We are seeking a highly organized and detail-oriented Legal Administrative Coordinator to support our legal and executive teams. This individual will serve as the central point of coordination for legal documentation, executive scheduling, and transaction support.

You’ll act as the first line of defense when gathering and organizing documentation for lenders and transactions, ensuring everything is complete, accurate, and delivered on time.

What You’ll DoLegal Document & Transaction Coordination Organize, maintain, and track legal documents across matters and transactions

Gather, review, and compile required documentation for lenders and financing partners

Serve as the first line of defense to ensure all required materials are collected, accurate, and submission-ready

Manage signature workflows (Docu Sign or similar), ensuring timely execution

Assemble deal files, closing binders, and supporting legal documentation

Lender & Deal Support Coordinate document collection across internal teams for loan and transaction processes

Track outstanding items and proactively follow up to meet deadlines

Assist in preparing deal summaries, memos, and supporting materials for leadership and lenders

Executive & Administrative Support Manage executive calendars, scheduling, and meeting coordination

Field incoming phone calls, emails, and requests, prioritizing and routing appropriately

Prepare memos, correspondence, and reports for senior leadership

Coordinate meetings, agendas, and materials for internal and external stakeholders

What You Bring3–5+ years of experience in legal support, administrative coordination, or similar role Strong experience with document organization, signatures, and transaction workflows

Ability to manage multiple priorities and follow through on deadlines

Exceptional organizational skills and attention to detail

Strong communication skills and polished professionalism

Proficiency in Microsoft Office; legal or property management systems a plus

High level of discretion and confidentiality

Why Join Us?

Benefits & Perks Medical, Dental, and Vision Insurance 401(k) with Company Match Paid Time Off (PTO) & Company Holidays Professional Development Opportunities Exposure to legal, real estate, and investment operations Collaborative, team-oriented environment

Ideal Candidate Profile This role is ideal for someone who:

Takes ownership of organizing legal documents and keeping deals moving

Is comfortable acting as a gatekeeper for critical lender documentation

Thrives on gathering signatures, tracking progress, and closing loops

Can balance memos, calendars, calls, and legal coordination seamlessly

Enjoys being the person who ensures nothing falls through the cracks
#J-18808-Ljbffr