Office Assistant

Position

Office Assistant

Fairfield, NJ

139

1

Work Location:

Fairfield (In-office)
Job Type: Full-time

Experience:

1–3 years in an administrative, executive assistant, or office support role (Preferred)

Education:

Associate degree (Preferred) or High School Diploma/GED

Our organization provides a comprehensive and competitive compensation package, including a 401(k), medical, dental, and vision coverage, life insurance, paid time off, and a range of additional employee benefits.

Priority Tax Relief is setting the national standard for tax debt resolution through disciplined preparation and earned trust. Our team moves fast with purpose—thinking clearly, owning the work, and executing our strategy all the way through resolution. We bring clarity to complex cases and stand shoulder to shoulder with clients until the work is done. We measure our success by outcomes because every resolution restores stability where it matters most.

The Office Assistant / Executive Assistant to the Senior Vice President plays a critical role in supporting executive leadership while ensuring the smooth operation of daily office functions. This position serves as the organizational hub for executive scheduling, communication, administrative coordination, and office operations. Success in this role requires exceptional organization, sound judgment, professionalism, and the ability to anticipate needs while maintaining a high level of confidentiality.

The ideal candidate thrives in a fast‑paced environment, takes initiative, and is committed to delivering outstanding internal and external service.

• Manage the Senior Vice President's calendar, meetings, appointments, and scheduling priorities
• Coordinate executive communications, including emails, phone calls, correspondence, and meeting preparation
• Arrange travel accommodations, itineraries, and expense reporting as needed
• Prepare reports, presentations, meeting materials, and other executive documentation
• Serve as the primary point of contact for visitors, clients, and internal team members
• Answer and direct incoming calls while providing professional customer service
• Organize, scan, file, and maintain confidential client and company documentation
• Assist with data entry, reporting, billing support, and administrative projects
• Monitor office supply inventory and coordinate purchasing to support daily operations
• Receive, distribute, and process incoming and outgoing mail and deliveries
  
  Maintain an organized, professional office environment that reflects company standards
• Support cross-functional teams with administrative tasks and special projects as business needs evolve
• Maintain strict confidentiality and ensure compliance with company policies and data security standards

• Strong organizational and time management skills with exceptional attention to detail
• Excellent verbal and written communication skills
• Ability to manage multiple priorities and adapt quickly in a fast‑paced environment
• High level of professionalism, discretion, and sound judgment when handling confidential information
• Strong customer service mindset with a positive, solutions‑oriented attitude
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with CRM or business software preferred
• Ability to work independently while collaborating effectively across departments
• Proactive, dependable, and highly accountable approach to work
• Ability to anticipate executive needs and prioritize tasks with minimal supervision