QA Associate Technical & Regulatory

Primary

Purpose:

The QA Associate - Technical & Regulatory is responsible for supporting quality assurance programs, regulatory compliance, and technical documentation within the organization. This role ensures products, processes, and documentation meet internal quality standards and applicable regulatory requirements (e.g., FDA, USDA, HACCP, GMP). The position plays a key role in maintaining product specifications, managing documentation, and supporting audits and compliance initiatives.

Responsibilities:

Support implementation and maintenance of quality assurance programs and procedures

Assist with monitoring product quality, food safety, and compliance with established standards

Review batch records, production documentation, and quality data for accuracy and completeness

Investigate and document quality deviations, non-conformances, and corrective actions

Create, maintain, and update product specifications, formulas, and technical documentation

Manage document control systems, ensuring version control and accuracy of records

Support development and maintenance of Standard Operating Procedures (SOPs) and work instructions

Coordinate technical documentation for internal departments and external stakeholders

Ensure compliance with applicable regulatory requirements (e.g., FDA, USDA, GMP, HACCP, FSMA)
Assist in preparing regulatory submissions, product registrations, and certifications as required

Maintain regulatory records, including ingredient statements, allergen documentation, and labeling compliance

Support compliance reviews for packaging, labeling, and product claims

Prepare documentation and support internal, customer, and regulatory audits

Assist in responding to audit findings and implementing corrective actions

Maintain audit readiness and ensure required documentation is up to date and accessible

Assist with supplier documentation, including COAs, specifications, and compliance records

Support customer inquiries related to product quality, specifications, and regulatory information

Collaborate with procurement, production, R&D, and sales teams on technical and regulatory matters

Maintain quality and regulatory databases and tracking systems

Generate reports related to quality metrics, compliance status, and technical documentation

Ensure data integrity and accuracy across systems

Education, Qualities and

Skills Required:

Bachelor's degree in Food Science, Chemistry, Biology, Regulatory Affairs, or related field preferred1-3 years of experience in quality assurance, regulatory, or technical role in manufacturing or food production

Experience working with FDA/USDA regulations, HACCP, GMP, or FSMA preferred

Strong attention to detail and organizational skills

Knowledge of quality systems, food safety standards, and regulatory requirements

Proficiency in Microsoft Office (Excel, Word, Outlook); experience with QA/regulatory systems preferred

Ability to manage multiple priorities and meet deadlines

Strong written and verbal communication skills

Analytical mindset with problem-solving capabilities

Supervisory Responsibility:

No direct supervision required.

Work Environment:

Typical office working environment which includes a workstation equipped with a computer and other office supplies necessary for daily tasks. Typically climate-controlled to provide a comfortable working temperature year-round.

Lighting is usually a mix of natural and artificial sources to ensure sufficient illumination.

Position Type/Expected Hours of Work:

This is a full-time salaried position, and hours of work and days are Monday through Friday. Expectations of 45 hours per week, to be worked during normal business hours. Travel?

Physical Requirements:

The physical requirements for an office environment typically include:

Sitting:
Prolonged periods of sitting at a desk or workstation.

Typing:
Frequent use of hands to type on a keyboard and operate a computer mouse.

Visual Requirements:
Extended periods of viewing a computer screen and reading printed or digital documents.

Mobility:
Occasional walking or standing, including moving between different areas of the office.

Manual Dexterity:
The ability to handle office equipment, such as phones, printers, and…