Administrative Operations Coordinator

Responsibilities

• Deliver a professional and welcoming experience by greeting and assisting visitors, vendors, and employees
• Manage incoming calls and route inquiries appropriately to ensure timely responses
• Maintain a clean, organized, and professional front office environment
• Prepare and process invoices for outgoing shipments with a high level of accuracy
• Assemble complete shipping documentation packages, including invoices, packing slips, and related paperwork
• Collaborate with operations and shipping teams to ensure documentation is accurate and processed on time
• Maintain accurate and organized records through electronic and paper filing systems
• Support day-to-day office operations, including supply management and general administrative tasks
• Assist with data entry and document tracking to ensure operational accuracy
• Contribute to continuous improvement initiatives to enhance processes and efficiency
• Support Health, Safety & Environmental (HSE) initiatives to promote an Incident and Injury Free (IIF) workplace

• High school diploma or equivalent required; associate’s degree preferred
• 1–3 years of experience in administrative, receptionist, or office support roles
• Demonstrated attention to detail, especially in documentation and invoicing
• Proficiency in Microsoft Office applications, including Outlook, Excel, and Word

• data entry
• document tracking
• invoice processing
• shipping documentation
• record maintenance
• supply management
• administrative tasks
• attention to detail
• Microsoft Office
• Excel

• communication
• collaboration
• organizational skills
• professionalism
• customer service
• problem-solving
• time management
• adaptability
• continuous improvement
• attention to detail

• high school diploma
• associate's degree