Accounting Admin Fairfield, OH

Accounting Admin

We are looking for an Accounting Admin to support vehicle accounting operations for a company in Fairfield, Ohio. This permanent position is ideal for someone who is highly organized, detail-oriented, and comfortable managing documentation, financial transactions, and cross-functional communication in a fast-paced office. The person in this role will help keep purchase, wholesale, and dealer trade activity accurate and up to date while also providing administrative support across the team.

Responsibilities:

• Manage the processing and posting of vehicle purchases, wholesale transactions, buybacks, and dealer trades, ensuring records are entered accurately and on time.
• Prepare and maintain deal folders for incoming and outgoing vehicle transactions, and monitor supporting documentation for completeness.
• Handle payoff activity through checks and online lender or manufacturer portals, and coordinate title-related paperwork with the title team for resale processing.
• Communicate with auctions, buyers, and store personnel to resolve missing paperwork, title concerns, mileage discrepancies, and other transaction issues.
• Record and track purchases, wholesales, and dealer trades in internal logs so outstanding items can be identified and followed through to completion.
• Receive and organize checks related to dealer trades and auction activity, then route them appropriately for deposit and accounting handling.
• Review aging schedules and other accounting reports on a regular basis, document follow-up actions, and escalate unresolved items when needed.
• Support month-end activities by assisting with reconciliations, vehicle counts, supplements, and preparation of files for archiving.
• Provide backup coverage for reception and team members when needed, and assist with retail deal processing or other administrative duties as assigned.