Office Coordinator Job Fairfield area,Ohio USA,Administrative/Clerical

Number of openings: Two (2)
Mobility: Hybrid

A.

DUTIES:

Under general supervision, with a wide latitude for independent judgment and initiative in general, maintains various record systems; performs a variety of duties concerned with the closing out of work orders to meet the Plant Accounting Division schedule and a variety of clerical services; assists with projects or assignments associated with engineering, construction, standards, operation and maintenance of the Transmission and Distribution systems;

acts as a representative of the district in the absence of supervision; and in addition; performs such duties as:

Demonstrating the following required skills within 2 years of entering this job classification: a) Acquiring knowledge of work codes, accounts and knowing how and when to use this knowledge in the processing of work orders. b) Acquiring a working knowledge of Plant Accounting needs and a detailed knowledge of all units of property. c) Acquiring basic map reading skills and knowing construction symbology and terminology.

d) Acquiring knowledge of all forms used in engineering, construction, standards, operations and maintenance projects in Energy Delivery. e) Acquiring knowledge of the transmission and distribution infrastructure. f) Having knowledge of Energy Delivery’s policies and procedures.

Acquiring a working knowledge of the PC and mainframe applications; and the ability to learn and apply any existing or new software applications. Receiving and acting upon departmental and inter-company calls and inquiries from customers, contractors, developers, electricians, installers and other non-company personnel requiring attention and seeking solutions to generate maximum customer satisfaction.

Assembling and processing drawings, sketches, R/W releases, Construction Work Notices, permits, inspections, work orders, list of material and other papers for transmittal within the department and other departments.

Assisting in obtaining, distributing and tracking right-of-ways, permits and proposals with other departments, utilities, governmental agencies and customers.

Reserving, issuing and assigning proper capital, jobbing and specific work orders for betterment, improvements, abandonment and reimbursement.

Analyzing, balancing, reconciling and processing work orders dealing with transmission and distribution plant.

Reviewing, analyzing and processing the paperwork supplied by field personnel associated with completed transmission and distribution system installations.

Performing data entry and final job completion processing through Company computer systems.

Preparing maps for updating of construction drawings and completed W.O.’s through the use of a computer work station for exception reporting.

Coordinating, maintaining and updating various paving related programs, data base tables, and generating various reports. Preparing and generating final paving restoration documents for the contractors; posting work orders and other data to corporate data bases.

Maintaining the master tax district record, and controlling the recording of transfers related to the annexations, school or fire district changes.

Obtaining authorized approvals, checking invoices and price sheets in connection with agreements and contracts of various kinds, maintaining accurate records for processing and payment of outside agencies invoices.

Contacting representative(s) of other companies and public authorities as well as other departments, divisions and sections within the Company to assist in coordinating the scheduling of construction and maintenance work.

Maintaining a working knowledge of Company policies and procedures as they relate to internal and external customers’ projects and inquiries.

Resolving simple differences that arise between the Company and customers or their agents.

Supplying record information to Company personnel, other utilities and outside agencies by telephone, radio, mail or computerized mechanisms.

Compiling, typing and reporting various system related data associated with the day to day operations.

Ordering material, scheduling the delivery of supplies and equipment as directed by field and office…