Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations in Fairfield, Ohio. This contract to permanent opportunity is ideal for someone who enjoys keeping administrative processes organized, providing a welcoming first point of contact, and ensuring information is handled accurately. The role offers a mix of front-desk interaction, phone support, and clerical coordination in a well-organized office setting.

Responsibilities:

• Answer and direct company phone calls, check voicemail messages, greet visitors, and sort incoming mail.
• Maintain a clean, organized, and professional reception area.
• Assist with material ordering, inventory tracking, and quality assurance recordkeeping.
• Support management with daily administrative tasks and special projects.
• Coordinate with shipping and receiving to confirm orders and print pickup slips as needed.
• Process and send orders, track order status, and maintain updated vendor information.
• Track vendor check payment status and assist with related follow-up.
• Provide support for human resources activities, including preparing for interviews, onboarding support, and introducing new employees to company policies.
• Manage vending machine inventory, including refilling and reordering supplies.
• Print invoices and bills for accounting recordkeeping and maintain organized electronic copies of documents.
• Perform basic clerical and administrative support duties as assigned.
• Follow supervisor instructions carefully and complete tasks accurately in a fast-paced environment.
• Take on additional responsibilities as needed to support office operations and the management team.