Executive Assistant

Description

At Sunbelt Fire, we’re not just supporting operations – we’re serving those who save and protect lives. Every truck repaired, every service performed, and every detail managed fuels our mission to serve First Responders with excellence and glorify God in all we do.

• Manage the CEO’s calendar, including scheduling meetings, appointments, and monitoring for potential conflicts.
• Prepare for meetings by organizing agendas, taking minutes, and gathering necessary materials, and following up on any action items.
• Assist in the planning and execution of special projects and initiatives, ensuring deadlines are met.
• Organize and maintain files, records, and important documents.
• Perform various administrative tasks, projects, and duties as assigned.

• Manage, organize, and prioritize inbound email to ensure timely and appropriate response.
• Reply to emails on behalf of the CEO as directed.
• Establish and maintain an efficient filing system for email records and reference materials.

• Coordinate travel arrangements for business and personal needs, including flights, hotels, rental cars, and itineraries.
• Identify efficient, cost-effective travel options.
• Arrange meeting logistics such as conference rooms, schedules, and necessary materials for company events, conferences, and off-site meetings.

• Assist with the planning, coordination, and execution of company projects and strategic initiatives.
• Support cross-departmental efforts by managing assigned projects for Marketing, Recruiting, Sales, and other teams as needed.

• Track and provide reminders for personal items such as holidays, birthdays, anniversaries, and family events.
• Assist in arranging personal travel plans.
• Ensure schedules are followed and that the CEO remains aware of priorities and upcoming commitments.

• Passion about the mission of Sunbelt Fire, our core values, and serving those who save and protect lives.
• High School diploma or GED required
• Bachelor’s degree in business administration, communications, or a related field preferred.
• Minimum of 3-5 years of experience as an Executive Assistant or in a similar support role preferred.
• Ability to maintain the highest level of confidentiality and handle sensitive information with discretion.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite.
• Strong problem-solving skills and exceptional attention to detail.
• Ability to prioritize tasks effectively and manage competing deadlines.
• Proactive, self-motivated, and capable of anticipating needs.
• Adaptable to changing priorities and able to work well under pressure.

Full-time, Monday-Friday with ability to respond to texts or emails after hours and on weekends.

• Medical, Prescription Drug, Dental and Vision benefits offered through BCBS of Alabama and Mutual of Omaha.
• Company paid Life Insurance.
• Company paid Long-Term Disability (Short-Term Offered).
• 401k with Company Match.
• Vacation and Sick Leave.
• Paid Holidays.
• Industry training and continuing education in field.

All positions are subject to background check and drug test.

• Step 1 – Complete Application
• Step 2 – Complete Assessment via link below

Since its founding in 1983, Sunbelt Fire is a family-owned and operated company providing apparatus, equipment, repair, and maintenance for the fire service. Today, Sunbelt Fire has a workforce of over 70 team members spread across five states. We not only deliver superior performance to our customers but also leave a lasting impact on the communities we serve. Rooted in dedication and teamwork, we have built enduring relationships, solidifying our position as a trusted partner in the fire service.