Executive Assistant to VP of Finance and Administration​/CFO

Posting Details Working Title

Executive Assistant to the VP of Finance and Administration/CFO

Staff
- Full Time

Finance and Administration

July
- June (12 mo)

Yes

NA

1.00

No

Fairmont State University is a vibrant, forward-thinkinginstitution dedicated to providing high-quality education and fostering a diverse and inclusive community. With a rich history,we strive to empower our students, faculty, and staff to excel intheir pursuits and contribute positively to society.

The Assistant to the Vice President for Finance and Administration/CFO provides administrative assistance to the CFO and is responsible for the efficient operation of the administrative functions of the Administration and Finance area.

• Manages the daily administrative activities of the CFO’s officeand supports the various departments that comprise Administration and Finance.
• Manages CFO’s calendar, schedules meetings, and overseesmeeting arrangements.
• Regularly assists with budget planning, preparation, execution,and revisions.
• Acts as a liaison to CFO’s direct reports; assisting as necessary.
• Assists extensively with corporate insurance renewals and processing of Certificates of Insurance documents, claims, and the maintenance of policies and reports.
• Prepares meeting documents (drafts correspondence,spreadsheets, agendas, PowerPoint presentations, and organizationalcharts).
• Set up meetings with appropriate technology, handouts,refreshments, etc.
• Takes meeting minutes and generates documented meeting minutesas required.
• Scans and copies documents and maintains the CFO electronic and physical filing systems.
• Conducts research and compiles information for reports and presentations pertinent to Administration and Finance operations and strategic objectives.
• Assists with the preparation of quarterly reports to the Finance Committee, Executive Committee, and full Board of Governors.
• Develops and refines department forms, policies, procedures,and best practice documents.
• Orders office supplies, lunches and refreshments as needed,reloads copy/print machines, and coordinates the appropriateshredding/destruction of confidential materials.
• Prepares and processes purchase orders, and codes incominginvoices for A/P processing as requested.
• Support a healthy office culture that encourages teamwork,professionalism, positivity, professional development, and highmorale among the Financial Affairs team.
• Updates Accounting Manual processes and procedures as requested.
• Other duties as assigned.

• Bachelor’s degree required in business administration orrelated field.
• Three (3) to five (5) years of professional administrative support experience required, including knowledge of financialbudgeting, documentation, and reporting.

N/A

• Demonstrates the highest degree of integrity, professionalism,diplomacy, and discretion.
• Ability to handle multiple tasks efficiently and effectively and meet regular and often demanding deadlines.
• Ability to handle strictly confidential information in aprofessional manner.
• Motivated self-starter with excellent anticipation and prioritization skills.
• Must possess excellent judgment and demonstrate independentthinking and resourceful problem-solving skills.
• Proficient computer skills (MS Outlook, Word, Excel,PowerPoint, and internet research). Strong Excel skills amust.
• Superior communication skills in person, on the phone, byemail, voicemail, and in writing.
• Sound knowledge of professional business and corporate cultures.
• Possess the flexibility necessary to successfully masterchanging priorities, meeting scheduling and preparationchanges.
• Proven record of supporting an executive in a professional work environment.

• Master’s degree in Business Administration or related field.
• Prior higher education experience a plus.

2027019SP

1

ASAP

08/21/2026

09/04/2026

No