Executive Assistant and Project Manager– Enrollment Management
Job in
Fairmont, Marion County, West Virginia, 26555, USA
Listing for:
Fairmont State University
Full Time, Part Time
position
Listed on 2026-09-26
Job specializations:
-
Administrative/Clerical
Administrative Management, Business Administration
-
Management
Administrative Management, Business Administration
Salary/Wage Range or Industry Benchmark: 55000 - 75000 USD Yearly
USD
55000.00
75000.00
YEAR
Job Description & How to Apply Below
Posting Details
Posting Summary
Working Title
Executive Assistant and Project Manager– Enrollment Management
Type of Position
Staff
- Full Time
Department
Enrollment Management
Appointment Length
July
- June (12 mo)
Benefits Eligible?
Yes
Requested Part-Time Staff Hours
NA
F.T.E.
1.00
Grant Funded Position?
No
Description of
Job Duties and Responsibilities
The Executive Assistant and Project Manager, provides high-level executive, financial, operational, and project management support to the Vice President of Enrollment Management and the Enrollment Management leadership team. Serving as a key operational partner within the division, this position coordinates strategic initiatives, manages divisional projects and timelines, supports budget planning and financial operations, and helps ensure priorities move effectively from planning through implementation.
The position works collaboratively across Enrollment Management and with University partners to coordinate complex and cross-functional projects, establish timelines and deliverables, monitor progress, identify barriers, facilitate communication, and provide regular updates to leadership. The position also manages and coordinates divisional budget and procurement activities, executive scheduling for the VP and AVP, communications, travel, personnel processes, and other administrative operations. The successful candidate must demonstrate strong judgment, initiative, organization, discretion, problem-solving skills, and the ability to independently manage multiple priorities in a fast-paced environment.
Essential Duties and Responsibilities Executive and Leadership Support
Provide high-level executive and administrative support to the Vice President of Enrollment Management and support the Enrollment Management leadership team as appropriate.Manage the Vice President’s calendar, meetings, appointments, priorities, and scheduling needs.Coordinate meeting logistics, develop agendas and materials, document decisions and action items, and monitor necessary follow-up.Prepare and edit executive correspondence, reports, presentations, briefing materials, and other communications.Coordinate travel arrangements, itineraries, registrations, and related logistics for the Vice President and Enrollment Management leadership as assigned.Serve as a primary point of coordination between the Office of the Vice President, Enrollment Management departments, University leadership, campus partners, and external stakeholders.Exercise discretion and sound judgment when managing confidential, sensitive, or time-critical information.Anticipate needs, identify issues requiring attention, gather necessary information, and assist in developing solutions before matters are escalated to the Vice President.Assist with divisional personnel processes, including full-time hires, temporary appointments, graduate assistants, onboarding, and related administrative needs.Provide coordination and administrative support for Enrollment Management leadership meetings, retreats, planning sessions, and other divisional activities.Budget, Finance, and Procurement
Coordinate divisional budget development and ongoing budget management in collaboration with the Vice President, Enrollment Management leadership, Finance, and departmental budget managers.Maintain comprehensive oversight of Enrollment Management budgets, expenditures, commitments, and available resources and provide regular financial updates to leadership.Monitor spending and identify potential budget concerns, resource needs, efficiencies, and opportunities for strategic reallocation.Coordinate regular budget reviews with departmental budget managers to evaluate expenditures, projections, priorities, and resource needs.Manage divisional…
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