Wedding & Event Coordinator

Description

The Wedding & Event Coordinator is responsible for planning, organizing, and executing weddings, indoor events, and assisting with golf outings and daily golf operations. This role works closely with clients, vendors, the daily golf operations team, and the General Manager to ensure seamless coordination and a high-quality guest experience. This role supports both daily operations and special events and requires a self‑motivated individual who can work independently, communicate effectively, and interact with guests in a professional and courteous manner.

• Collaborate with clients to understand their vision, preferences, and expectations
• Plan and coordinate all aspects of weddings and events including timelines, logistics, and vendor coordination
• Conduct tours and host open houses for prospective clients
• Manage client communication from initial inquiry through event execution
• Oversee event setup, execution, and breakdown to ensure a seamless experience
• Handle issues or last‑minute changes with professionalism and efficiency
• Stay current on wedding and event trends to enhance offerings and client experience

• Maintain a clean, organized, and professional appearance of all event spaces and clubhouse areas, both indoors and outdoors
• Ensure all event areas are properly set, reset, and inspected before and after events
• Monitor cleanliness throughout events, addressing any issues promptly to uphold guest experience standards
• Coordinate with staff to keep common areas, patios, ceremony spaces, and reception areas in top condition
• Assist in maintaining overall clubhouse presentation in alignment with Stonewolf’s standards for both golfers and event guests

• Work closely with the golf operations team to align event schedules with daily tee sheet activity
• Assist in ensuring a smooth transition between golf play and event functions
• Communicate effectively with golf staff regarding timing, logistics, and guest flow
• Participate in learning and training opportunities to support golf operations during slower, non‑event seasons

• Assist the golf shop team with the execution of golf tournaments and outings
• Support outing logistics including registration, check‑in, scoring, and on‑course contests
• Help coordinate player flow, cart staging, and event timing in collaboration with golf staff
• Provide support with merchandise, scoring systems, and daily golf shop operations as needed
• Serve as an additional point of contact to ensure a smooth and organized experience for outing participants
• Step in to assist golf operations during events to maintain a high level of service and efficiency

• Provide exceptional service to all guests, golfers, and clients
• Build strong relationships with clients and vendors
• Represent Stonewolf in a professional, friendly, and engaging manner

• Assist in monitoring and controlling inventory levels, ordering supplies, and ensuring efficient stock rotation to minimize waste and optimize profitability
• Train, supervise, and motivate staff members including event staff, golf staff, food and beverage staff, kitchen staff, and support personnel to maintain high levels of service and productivity
• Support daily operational needs across departments to ensure a seamless guest experience

• Ensure compliance with health and safety regulations, food hygiene standards, and licensing requirements to maintain a safe and legal operating environment

• Assist in developing and implementing marketing strategies to attract and retain customers
• Support promotional events, outings, and advertising initiatives to drive revenue and engagement

• Strong organizational and time management skills with the ability to multitask
• Excellent communication and interpersonal skills
• Ability to work in a fast‑paced, team‑oriented environment
• Detail‑oriented with strong problem‑solving skills
• Positive attitude and customer‑first mindset
• Ability to work both…