Office Administrator

Office Administrator

Full-Time | Fairview, OR

Iron Horse LLC is a growing, woman-owned pipeline rehabilitation company based in Fairview, OR. With a team of 40 dedicated employees in Oregon and Arizona, we deliver trenchless solutions to municipalities and contractors across the region. We take pride in our trade, our people, and the communities we serve.

We're looking for a dependable and detail-oriented Office Administrator to be the operational backbone of our office. You'll keep our day-to-day running smoothly - from entering our Accounts Payable, ensuring we are in compliance with all things DOT related, tracking and costing our credit card usage in Quickbooks, to supporting our field crews with various tasks. This is a vital role for a growing company, and the right person will have real ownership, impact, and endless potential for growth!

Enter Accounts Payable as received and correspond with vendors

Track monthly truck mileage and complete monthly and quarterly reporting

Distribute, collect, and enter monthly credit card statements

Maintain and organize pre/post trip reports and grid logs

Ensure DOT compliance and fleet maintenance

Coordinate with field crews and project managers on scheduling and logistics

Support HR functions including onboarding, employee records, and benefits administration

Assist the owner with reporting, correspondence, and special projects as needed

2–5 years of experience in an office administrator, office manager, or similar role

Proficiency in Quick Books - this is a must-have

Strong Microsoft Office skills (Word, Excel, Outlook)

Excellent organizational skills and attention to detail

Clear, professional communication - both written and verbal

Ability to juggle multiple priorities in a fast-paced environment

Experience in construction, utilities, or the trades environment is a bonus, but not required

Competitive salary commensurate with experience $22-32/hour

Health, dental, vision, and long term disability insurance

Paid time off and holidays

Stable, full-time position with a company that values its team

Supportive work environment with direct access to leadership

If you're a self-starter who thrives in a hands-on environment and takes pride in keeping things running like clockwork, we'd love to hear from you. Please send your resume and a brief cover letter to  with the subject line "Office Administrator Application."

Iron Horse LLC is an equal opportunity employer.