Temporary Accounts Payable Specialist

Job Summary

We are seeking a detail-oriented Temporary Accounts Payable Specialist to manage our invoice processing and vendor payments. In this role, you will ensure financial records are accurate, secure, and compliant with all tax guidelines. The ideal candidate has experience in the cannabis industry and can seamlessly connect data across multiple software platforms.

• Process payments using electronic checks, ACH, and wire transfers.
• Match invoices to purchase orders to ensure accuracy.
• Verify bank records through regular accounts reconciliation.
• Protect financial data by following secure payment rules.
• Communicate with vendors to solve payment questions quickly.

• Input financial data into Quick Books Online (QBO) daily.
• Create spreadsheets using intermediate Excel functions.
• Move information smoothly between different business platforms.
• Update vendor profiles with correct contact and payment info.

• Follow tax laws regarding industry-specific payment rules.
• Review invoices for proper tax documentation and compliance.
• Support tax prep by organizing necessary vendor tax forms.
• Handle cannabis regulations related to financial transactions.

• Spot errors in billing amounts and item quantities.
• Prevent duplicate payments through careful system checks.
• Maintain precision while processing a high volume of data.

• Quick Books Online proficiency is required.
• Microsoft Excel skills for data tracking.
• Software adaptation to learn new tools fast.

• Meet strict deadlines for weekly and monthly payment cycles.
• Prioritize tasks when handling multiple vendor requests.
• Keep digital files structured and easy to search.