Special Education Clerk

• Date Posted: 10/20/2025
• Location:
  
  Fall River Public Schools

A Special Education Clerk is responsible for maintaining accurate and organized records for students receiving special education services, inputting and updating required data into the school's information system, maintaining accurate records to ensure compliance with timelines,and supporting Team Chairs and Supervisors in the daily matters related to special education services.

• Successful secretarial experience within a public or private organization's management office or equivalent experience.
• Demonstrated experience with software applications (i.e. Microsoft Office, SIS, MUNIS, etc)
• Demonstrated ability to communicate effectively with others and to maintain confidentiality at all times.
• Demonstrated ability to prepare official correspondence, maintain filing system for records and files
• Ability to take initiative and work collaboratively with others within an educational office environment
• Ability to maintain any relevant forms needed by the department

• Work with software applications including SIS, MUNIS, MS Office and Google docs as necessary.
• Prepare student, staff, and school reports as required by federal and state agencies.
• Work collaboratively with personnel and support staff addressing any clerical needs of the office/department.
• Collect and maintain necessary data, including staff and student data, for the functionality of the office/department.
• Prepare correspondence and documents, as requested by supervisor
• Maintain accurate and organized special education files
• Maintain accurate tracking spreadsheets - share with team chairs and supervisors.
• Pull files for team chairs and special education staff and maintain an accurate access log
• File all returned paperwork within a timely manner
• Mail all documents in the parent’s native language
• Run 30/45 day calendar for team chairs and supervisors before the start of the school year
• Run special education roster with annual review and re-evaluation dates for team chair and supervisors before the start of the school year, adding new students as needed
• Follow process for rejected or partially rejected IEPs and send information to DESE according to timelines
• Assist in the coordination of ESY as directed by Special Education Supervisors
• Process and complete all records requests from school, families, or outside agencies on behalf of families.
• Develop files for new & transfer-in students, scan active IEP, create a draft in SIS, notify appropriate staff.
• Contact sending school districts for additional records for new students as needed
• Accurately complete required fields in SIS information management system.
• Any other related clerical responsibilities deemed necessary by supervisor

Immediate Supervisor

Salary and benefits according to the Fall River Public Schools clerical contract.

The Fall River Public School District is an equal opportunity/affirmative action employer. We consider applicants for all positions without regard to race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status or active military status, mental illness, political affiliation, genetic information or disability. All candidates are encouraged to apply.

The Superintendent of Schools reserves the right to waive a position qualification or determine that there is an acceptable alternative to that qualification. If the Superintendent intends to waive a qualification, such intent will be shared with the Fall River School Committee.