Executive Assistant Live Out

Overview

A private family office in Massachusetts is seeking a full‑time Executive Assistant / Personal Assistant to provide trusted support primarily to the matriarch of the family, with light executive assistant duties for the family office. This role sits at the intersection of personal and professional support and is ideal for a polished, highly organized, and service‑oriented professional who thrives in a relationship‑driven environment.

• Manage complex personal calendars and inboxes.
• Coordinate domestic and international travel.
• Handle sensitive communications and oversee day‑to‑day personal logistics while acting as a calm and capable gatekeeper.
• Provide limited administrative support to the family office, including meeting scheduling and document coordination.
• Assist with ad‑hoc assistance as needed.
• Coordinate personal and family events, working closely with household staff, vendors, and external service providers.
• Proactively anticipate needs to ensure everything runs seamlessly.
• Act as a gatekeeper and exercise absolute discretion, sound judgment, flexibility, and emotional intelligence, with availability outside standard business hours when required.

• 7+ years of experience supporting UHNW individuals or senior executives in a high‑touch capacity.
• Exceptional organizational, communication, and travel‑planning skills.
• Experience in a family office or private household environment strongly preferred.
• Strong relationship‑building skills and emotional intelligence.

Long‑term, primarily in‑person opportunity based in Boston. Schedule Monday – Friday, 9:00am – 5:00pm ET.

Salary range: $115,000–$150,000 (flexible for exceptional candidates), discretionary performance‑based bonus, comprehensive benefits package including medical, dental, and 401(k). On‑site amenities such as free parking, EV charging, a gym, and a low‑cost café.

Immediate start.