Executive Administrative Assistant

Executive Administrative Assistant – Employee Benefits Team

We are looking for an Executive Administrative Assistant to support our Employee Benefits Team on a hybrid work schedule in Fall River, MA. This role is integral to keeping day-to-day operations running smoothly, providing administrative, data, and project support across a fast‑paced insurance environment.

• Schedule and coordinate appointments, meetings, and team logistics.
• Prepare agendas, take meeting notes, and distribute action items following meetings.
• Coordinate travel arrangements for leadership as needed.
• Draft and proofread internal communications and memos.
• Prepare, analyze, and maintain spreadsheets and reports.
• Pull and distribute recurring operational reports.
• Maintain electronic filing systems, document version control, and SharePoint/Teams site content.
• Assist with the design and production of marketing materials.
• Support data cleanup initiatives in coordination with the operations support team.
• Maintain Power of Attorney records for Registry Support.
• Assist with processing invoices, expense reports, and vendor correspondence.
• Support new employee onboarding processes.
• Perform other duties as assigned by management.

• Prior experience in a professional office environment.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail with the ability to manage multiple priorities simultaneously.
• Excellent organizational, interpersonal, and written/verbal communication skills.
• Ability to work effectively both independently and within a team.

Required Experience: 2‑5 years of relevant experience.

Required Travel: Negligible.

Required

Education:

High school or equivalent.

The expected salary range for this position is $19.54/hour–$34.07/hour and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level.

HUB International offers comprehensive benefit and total compensation packages including health, dental, vision, life, disability insurance, FSA, HSA, 401(k) accounts, paid‑time‑off benefits such as vacation, sick, and personal days, and eligible bonuses, equity and commissions for some positions.

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or veteran's status, or any other characteristic protected by local, state, or federal laws, rules or regulations.