Faculty Administrative Assistant

Overview

By working at Harvard University, you join a vibrant community that advances Harvard’s world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard Business School, located on a 40‑acre campus in Boston, was founded in 1908 as part of Harvard University. It is among the world’s most trusted sources of management education and thought leadership. For more than a century, the School’s faculty has combined a passion for teaching with rigorous research conducted alongside practitioners at world‑leading organizations to educate leaders who make a difference in the world.

Through a dynamic ecosystem of research, learning, and entrepreneurship that includes MBA, Doctoral, Executive Education, and Online programs, as well as numerous initiatives, centers, institutes, and labs, Harvard Business School fosters bold new ideas and collaborative learning networks that shape the future of business.

• Impact‑driven role, supporting faculty who are educating leaders who make a difference in the world
• Hybrid, 3 days per week onsite role on our Boston-based campus
• $31.86 – $34.61 per hour (commensurate with experience), 35 hours per week, overtime eligible
• Rich benefit options including medical, dental, vision insurance and tuition reimbursement
• Robust paid time off: 3 weeks of vacation, 12 sick days per year, 3 personal days, plus 12.5 paid holidays
• 5% annual employer contribution to 403b retirement account
• Harvard covers 60% of the cost for MBTA monthly bus, subway, commuter rail, and commuter boat passes

As the faculty’s administrative assistant, this role provides helpful tactical and administrative support to our faculty in service of Harvard Business School’s mission. Reporting to a Manager of Unit and Faculty Support, the Faculty Administrative Assistant supports faculty with complex administrative duties related to their teaching, research, and other responsibilities. The assistant acts as a seamless extension of the faculty they support and works closely with other assistants across ten academic units, as well as the manager.

Faculty Administrative Assistants also assist peers on activities that support teaching, research, finance, and other departments.

• Administratively support multiple faculty, acting as a liaison between students, other instructors, and various HBS and University departments
• Provide support to faculty and other projects on a short‑term and long‑term basis based on business needs and varying team support requirements
• Support faculty when they are teaching and with course platforms; assemble and edit syllabi, support the grading process, prepare materials and presentations for class; coordinate arrangements for class visitors, etc.
• Manage and coordinate complex calendars; schedule appointments, meetings, and events
• Perform basic online research; retrieve books, articles, and other information
• Prepare documents for articles, cases, teaching and research materials, which may include proofreading, formatting exhibits, citations, and organizing files
• Compose, prepare, and edit professional correspondence that is sometimes confidential
• Build strong relationships with stakeholders, including faculty, staff, and external partners
• Coordinate complex travel arrangements, itineraries, and travel visas
• Prepare, track, and process expense reimbursements in a timely and accurate manner
• Perform office‑management responsibilities such as ordering supplies, maintaining a clean working environment, greeting visitors, and responding to correspondence in a timely manner on the faculty’s behalf
• May manage the administrative process for faculty and doctoral recruiting: distribution of candidate material, planning and coordination of visits, and compliance with recruiting guidelines
• May organize and plan logistics for seminars series, research conferences, and other unit events
• Build trust and collaboration by being present on‑site and engaging directly with colleagues and various constituents
• Perform other…