Executive Assistant

Our client, a higher education/student services organization, is seeking an Executive Assistant to the Executive Director for a 3-6 month temporary assignment with potential for permanent hire. This onsite role is based in Waltham, MA and pays $35/hour. The position will begin at 10-15 hours per week through early August, increasing to 30-35 hours per week, with a Monday-Friday schedule and early release on most Fridays.

This is an excellent opportunity to support senior leadership within a highly visible, mission‑driven campus organization. Qualified and interested candidates are encouraged to apply today for immediate consideration.

• Provide executive support to the Executive Director and leadership team
• Manage complex calendars, meetings, and scheduling
• Serve as a primary point of contact for students, alumni, campus partners, and visitors
• Coordinate departmental events, programs, and alumni engagement initiatives
• Prepare presentations, reports, agendas, and meeting materials
• Process invoices, reimbursements, and other financial transactions
• Manage travel arrangements, expense reporting, and event logistics
• Maintain databases, records, and administrative systems
• Support special projects, strategic planning initiatives, and process improvements

• Prior Executive Assistant or senior administrative support experience
• Exceptional written and verbal communication skills
• Strong organizational, multitasking, and time-management abilities
• Experience supporting senior leaders or executives
• High level of professionalism, discretion, and confidentiality
• Proficiency with Google Workspace (Docs, Sheets, Calendar, Slides)
• Experience with Canva or similar design tools preferred
• Ability to work independently and anticipate organizational needs
• Strong customer service and relationship‑building skills with diverse stakeholders

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.