Assistant Director, FAS Prospect Management

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.

Alumni Affairs and Development is a dedicated team supporting Harvard’s advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas.

Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work.

AA&D is comprised of the Faculty of Arts and Sciences (FAS) Development, Communications, Events & Donor Relations, University Development and Advancement Solutions, the Harvard Alumni Association (HAA), and AA&D Administration.

The Assistant Director of FAS Prospect Management supports the development and execution of prospect management strategies that drive a strong, data-informed fundraising pipeline for the Faculty of Arts and Sciences. Reporting to the Managing Director of FAS Prospect Management, this role serves as a key partner to frontline fundraisers and development leadership—combining analytical, consultative, and project management responsibilities to optimize portfolios, advance moves management, and ensure FAS gift officers have clear, actionable prospect information to meet their fundraising goals.

• Support the implementation of FAS prospect management policies, procedures, and best practices.
• Manage day-to-day processes for assigning, reassigning, and tracking prospects across FAS portfolios (e.g., major, leadership annual, principal, and planned gifts).
• Monitor portfolio size, quality, and activity; identify imbalances and recommend adjustments to ensure appropriate coverage and progression.
• Prepare materials and data for regular portfolio review meetings with gift officers and their managers.

• Help maintain and refine the moves management framework (stages, definitions, and metrics) for FAS gift officers.
• Participate in or facilitate pipeline meetings, providing data, insights, and recommendations on prospect strategy and next steps.
• Provide one-on-one and group support to gift officers on portfolio hygiene, record-keeping expectations, and effective use of prospect data and reports.
• Ensure that key updates and insights from prospect management are communicated clearly and in a timely manner to frontline staff.

• Partner with Prospect Research, Operations (Ops), and Business Intelligence (BI) to operationalize prospect identification and prioritization for FAS.
• Work with Ops and BI colleagues to improve data capture, coding, and reporting structures that support FAS prospect management needs.
• Develop, run, and refine regular reports and dashboards on FAS portfolios, pipeline stages, proposal activity, and fundraiser performance indicators.
• In collaboration with Ops, promote and monitor data quality standards for prospect, portfolio, and activity records within Advance; follow up on data issues with appropriate staff.

• Manage or support special projects related to FAS prospect management.
• Recommend and help implement process improvements to increase the efficiency, clarity, and consistency of prospect management practices within FAS.
• Document processes, guidelines, and training materials for FAS prospect management and related systems.

• Minimum of three years of experience in prospect research, prospect management, data analysis, or other similar field, preferably in an academic setting.
• You will be expected to work certain events/campus activities, such as reunions each Spring, and participate in department retreats on campus in Cambridge, MA.

• University degree preferred.
• Experience with Advance or other fundraising CRM databases strongly preferred.
• Familiarity with prospect and portfolio management concepts, including moves…